As equipes usam soluções de gestão de tarefas para gerenciar fluxos de trabalho e garantir eficiência e produtividade. Esses assistentes digitais se concentram na otimização organizando, classificando e monitorando tarefas e projetos.

As soluções de gestão de tarefas dão às equipes um espaço central para capturar, classificar e priorizar projetos e atribuições. Funções como monitoramento de progresso, lembretes e prazos mantêm as responsabilidades e o engajamento das equipes.

O Jira é uma ferramenta completa e abrangente de gestão de tarefas. É aplicativo de gestão de tarefas repleto de funções, que simplifica fluxos de trabalho e melhora a produtividade.

Escolher a plataforma certa de gestão de tarefas e fazer a implementação adequada dela traz uma infinidade de benefícios. Embora o aumento da produtividade seja o principal resultado, não é a única vantagem de usar ferramentas de gestão de tarefas.

Entre as outras vantagens estão:

• Organização: o software de gestão de tarefas é um repositório central para organizar e definir prioridades. As equipes podem listar e priorizar todas as tarefas para garantir que sejam concluídas em uma ordem lógica, considerando todas as dependências necessárias. 

• Colaboração: os membros da equipe podem trocar arquivos e comentários, aprimorando a colaboração e dando às equipes as ferramentas para monitorar o progresso em tempo real.

• Gestão de processos: o software de gestão de tarefas dá suporte visual à gestão de projetos e mostra o progresso, ajudando gerentes a identificar gargalos e modificar fluxos de trabalho.

A escolha das ferramentas certas para a gestão de tarefas vai dar apoio às metas gerais da empresa. Antes de selecionar uma ferramenta, revise algumas das funções principais e escolha uma ferramenta que se alinhe às necessidades da equipe. 

Jira: o melhor em geral para gestão de tarefas

Jira’s extensive capabilities and adaptability make it the best choice for users who want to achieve efficiency and more precise resource planning.

• Task management hub: Jira provides a single hub for all tasks and projects and offers high-level and task-level views. Its intuitive interface provides transparency and makes capturing, organizing, and prioritizing tasks and dependencies easy.

• Task division: Jira divides complex projects into easier-to-manage tasks that reduce complexity and make projects less intimidating. Jira enables more concentrated work by inviting team members to focus on one task at a time in a logical sequence.

• Real-time monitoring and resource planning: Jira provides real-time visibility into project progress and resource allocation, creating total transparency. Project managers can see workflows, spot bottlenecks, and use Kanban boards to monitor progress.

• Cooperation and information exchange: Through a single interface, Jira promotes teamwork by enabling data exchange, feedback, and project status monitoring.

Jira Product Discovery: Best for ideation and brainstorming

Conventional brainstorming approaches are not always practical due to disjointed and unstructured approaches, resulting in the inability to capture important ideas. The solution: Jira Product Discovery, a feature-rich setting that enhances brainstorming and ideation.

Jira Product Discovery offers:

• Visual collaboration: Teams can explore concepts visually through mind maps and user narrative mapping, promoting a dynamic and engaging brainstorming process.

• Centralized idea capturing: Jira Product Discovery offers a central repository for capturing ideas during brainstorming sessions.

• Simplified prioritization: Jira Product Discovery provides tools to efficiently rank promising concepts and invite teams to use concept voting and weight grading to decide which ideas merit investigation and development.

• Smooth integration: Jira Product Discovery integrates with the Jira ecosystem to create a seamless workflow, ensuring teams can convert ideas into Jira issues and action them within the platform.

• Full alignment and transparency: Jira Product Discovery’s central platform fosters understanding and transparency, allowing team members to observe, debate, and participate in the ideation process.

Confluence whiteboards: Best for visual collaboration

Confluence whiteboards provide a virtual canvas where teams can brainstorm, plan, and share ideas. Confluence whiteboards unleash creativity through:

• Free-form brainstorming: Confluence whiteboards provide a free-form environment so teams can record ideas, sketch concepts, and organize thoughts visually.

• Visual idea sharing: Whiteboards allow teams to share ideas using images, diagrams, and mind maps, fostering comprehension and clear communication across working styles.

• Real-time collaboration: Whiteboards enable real-time collaboration, enabling dynamic brainstorming sessions and ensuring alignment.

• Easy integration and accessibility: Confluence whiteboards are accessible on any device. Teams can link whiteboards to Confluence pages, documents, and Jira issues to create a holistic project view.

Jira: Best for task assignment and tracking

Jira helps users manage projects and ensures effective task completion through:

• Task assignment: Jira’s task tracking template allows users to precisely define tasks and includes custom fields, attachments, and descriptions. Project managers can designate tasks to ensure each team member understands their responsibilities.

• Deadline management: Jira clearly defines deadlines, creating a visible schedule to ensure accountability.

• Progress tracking: Team members can log work hours, update task statuses, and comment on tasks. This helps project managers monitor project status, spot delays, and find solutions as needed.

• Kanban boards: Jira’s Kanban boards visualize project workflows. Users can view project progress by dragging and dropping tasks between phases, such as “To Do,” “In Progress,” and “Done.”

• Reporting and analytics: Jira offers extensive analytics and reporting features that allow project managers to create reports to track metrics, such as job completion rates and cycle timeframes.

Confluence: Best for documentation and knowledge sharing

Confluence is a comprehensive solution for documentation, knowledge sharing, and team collaboration that provides universal access across a company.Confluence empowers teams by providing the following:

• A centralized knowledge repository: From project plans and meeting notes to user manuals and knowledge base articles, Confluence is an accessible single source of truth for managing and providing critical information across the team.

• Collaborative content creation: Confluence fosters collaborative communication and content creation through real-time editing, commenting, and version control.

• Enhanced content formatting and organization: Confluence offers a rich text editor so users can easily format content, including images, tables, and multimedia elements.

• Seamless integration with Jira: Teams can create a connected ecosystem by linking Confluence pages directly to Jira issues and projects.

• Accessibility and search functionality: Confluence offers a user-friendly interface (accessible from any device) and a powerful search function so users can find information within the platform.

Loom: Best for asynchronous collaboration

Loom bridges the communication gap in a decentralized workforce. Users can record and share short video messages, providing engaging and nuanced communication.Loom offers:

• Easy screen and webcam recording: Users can record their screen and video from their webcam while sharing voice and visual context.

• Frictionless video sharing: After recording, Loom automatically uploads the video to its site and generates a link for sharing via email or text message.

• Asynchronous communication: Teams can watch the video on demand, eliminating the need for synchronized meetings.

• Enhanced context and clarity: Loom allows users to leverage facial expressions, gestures, and screen recordings to provide greater context and clarity.

• Improved engagement and retention: Loom’s video messages capture and hold viewers’ attention, improving information absorption and ensuring effective communication.

Jira Align: Best for enterprise-scale agile planning

Jira Align offers a comprehensive suite of features that empowers teams to streamline enterprise-scale agile planning, helping them translate strategic objectives into actionable initiatives for effective delivery across cross-functional teams.

Jira Align tackles the complexities of enterprise agile planning through:

Strategic alignment: Jira Align allows businesses to define strategic themes and objectives, which can be cascaded to lower levels, ensuring alignment and fostering an understanding of how individuals contribute to the vision.

Portfolio management: Jira Align prioritizes portfolios, allocates resources, and manages risks to empower leadership to make informed decisions about resource allocation, roadblocks, and alignment with strategic priorities.

Visibility and tracking: Jira Align’s program boards offer high-level overviews of program health, progress, and dependencies. This transparency allows leaders to track performance, identify bottlenecks, and ensure results.

Cross-team collaboration: Jira Align provides a unified platform to share information, track dependencies, and synchronize efforts.

Jira integration: Jira Align integrates with Jira, creating a seamless flow of information between strategic plans and day-to-day execution.

Jira Service Management: Best for managing IT tasks

Jira Service Management offers a comprehensive suite of features that streamline IT task management, improve service delivery, and empower teams to resolve issues effectively.Jira Service Management empowers IT teams with:

• Centralized service request management: Jira Service Management provides a central hub for users to submit service requests. These requests are categorized, prioritized, and routed to the appropriate team member, ensuring efficient resolution and improved user experience.

• Incident management: Jira Service Management offers robust features for incident management, ensuring a prompt and coordinated response to resolve critical issues and minimize downtime.

• Change management: Jira Service Management provides a structured approach to change management, ensuring changes are implemented in a controlled manner.

• Automated workflows: Teams can automate tasks such as assigning technicians, sending notifications, and updating request statuses, freeing IT professionals to focus on complex issues.

• Improved visibility: IT teams can gain valuable insights into service desk performance, identify trends, measure IT service effectiveness, and use this data to improve IT service delivery.

Atlas: Best for goal tracking

Atlas specializes in goal tracking, empowering users to manage tasks and effectively define, monitor, and achieve their objectives.

Atlas offers:

• A goal-centric approach: Atlas allows users to set clear, well-defined goals with descriptions, target dates, and ownership.

• Flexible framework integration: Whether for objectives and key results, specific goals, or key performance indicators (KPIs), Atlas integrates with frameworks, empowering users to leverage their preferred approach.

• Progress visualization: Atlas’s visual dashboards offer a real-time snapshot of progress. Users can see how completed tasks contribute to objectives, fostering a sense of accomplishment and keeping them on track.

• Transparency and alignment: Atlas allows users to connect goals to relevant teams and projects, providing transparency that fosters team alignment and ensures all team members work toward the specified objectives.

• Streamlined communication: Atlas integrates seamlessly with Jira and Confluence, creating streamlined communication and collaboration.

O Jira é a solução que habilita as equipes a gerenciarem tarefas com clareza e eficiência.

Ele vai além das listas de tarefas e permite que as equipes dividam grandes projetos em itens gerenciáveis. Os gerentes de projetos podem incluir detalhes minuciosos sobre cada item e atribuir, rastrear e vincular esses detalhes às dependências. Com essa abordagem, todos entendem cada função e contribuem para o panorama geral.

Os cronogramas e roteiros avançados do Jira dão clareza ao progresso e às dependências, apresentando a visão e como o trabalho se alinha entre as equipes para promover a colaboração e garantir o progresso.

Mas o Jira se destaca na versatilidade. Ele se integra a milhares de aplicativos de terceiros, permitindo que as equipes condensem informações e criem uma visão holística da alocação de recursos de projetos ou tarefas.

Quer conhecer o poder da Jira? Garanta o Jira Free para obter mais eficiência e sucesso.

Quais funções você deve procurar nas ferramentas de gerenciamento de tarefas?

Ao avaliar ferramentas de gerenciamento de tarefas, considere as funções que aprimoram a organização, como priorização e detalhamento de tarefas. Procure recursos de colaboração que ofereçam suporte à comunicação em equipe e ao compartilhamento de arquivos. Além disso, busque funções personalizadas de fluxo de trabalho que se integrem às ferramentas existentes para agilizar os processos. Por fim, uma interface de fácil uso garante uma adoção tranquila e remove as barreiras de entrada dos membros da equipe, não importa quais sejam suas competências técnicas.

Como escolher a ferramenta certa de gerenciamento de tarefas para sua equipe?

Escolher a ferramenta certa de gerenciamento de tarefas envolve entender de forma clara as necessidades da equipe. Comece avaliando a complexidade do projeto, o tamanho da equipe e a funcionalidade desejada. Avalie as opções considerando a escalabilidade para acomodar o crescimento futuro e uma interface fácil de usar para que a equipe não tenha problemas na adoção. Priorize funções como recursos de colaboração e integração que garantem um fluxo de trabalho sem transtornos.

Como gerenciar tarefas no Jira?

No Jira, os membros da equipe podem criar e atribuir tarefas (conhecidas como “itens”) com descrições detalhadas. A configuração de tarefas inclui a definição de prazos, e as equipes podem aproveitar as funções de acompanhamento do progresso para monitorar o status de cada tarefa. Os quadros Kanban mostram o fluxo de trabalho, permitindo que os usuários arrastem e soltem tarefas em estágios do projeto como “Pendente” e “Concluído”. Os recursos de comentários e anexos promovem a colaboração e mantêm a equipe informada.