5 ways Confluence improves your meeting notes and agendas
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Regardless of company type and size, today’s employees attend an average of eight meetings per week. During these meetings, 91% of meeting participants daydreamed, 73% did other work, and 47% complained that meetings were the top time-waster in the office. What’s worse—30% of attendees don’t complete action items following the meeting because they can’t remember key points.
Your team doesn’t need more meetings; they need better meetings. And one way to make this happen is with Confluence. Confluence is more than a knowledge management solution—it’s a collaborative resource for interactive, accessible, and organized content. Design your meetings in Confluence using productivity features that make the most of your team's time. You'll be helping everyone do their best work, no matter where they log in from.
Using Confluence will create great meeting notes and agendas to help you build a transparent company culture through efficient communication.
1. Establish consistency and save time
Confluence offers hundreds of templates that can help you:
- Get going faster: You don’t have to start from scratch with a blank page. Get to the heart of your content and tasks quickly.
- Engage your team: Confluence templates can be customized to fit unique use cases, allowing you to continue using the best practices that work for your team.
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Maintain best practices: When you use pre-structured and well-designed page templates, it helps with readability and user engagement.
Use a meeting notes template to set and maintain agenda items, take meeting minutes and notes, and share next steps and action items with your team. Or try the weekly meeting notes template to keep track of recurring meetings and streamline productivity. With Confluence templates, meeting notes are a breeze.
2. Organize and categorize meeting notes
Confluence is a content management system and often used as a team wiki. The beauty of a wiki is that everyone can contribute. But with everyone sharing information, content can quickly get out of hand. With Confluence, you can use labels and spaces to categorize and organize the information your team contributes before, during, and after meetings.
Labels are words that can be added to Confluence pages to make them easier to group and find. They are also an excellent way to summarize and categorize your meeting types and notes. For example, you could add the label, “project-blue” to all pages in that workstream, allowing you to easily see, display, and search for pages related to that project.
You can also use Confluence spaces to organize your content into meaningful categories. Think of spaces like folders, but they go beyond the personal documentation organization into team and project-oriented organization. This allows pages to be easily accessible and findable by all teammates who are involved. And as projects start and ship, the documentation and leanings from those projects continue to live on within the organization.
Best part, Confluence lets you create as many spaces as you need to support efficient communication and get things done.
3. Collaborate seamlessly across teams
Confluence empowers collaboration. With page comments, inline comments, and emoji reactions, your team members can quickly provide meeting feedback.
During and after meetings, team members need to jot down ideas and relevant information, remark on meeting content, and ask pertinent questions. Comments on Confluence pages allow them to contribute in a natural, easy-to-understand way. There are two types of comments, each suitable for different types of meeting feedback:
- Page comments: Good for contributions that apply to the entirety of the content. These are added below a page or post.
Inline comments: Ideal for targeted feedback. These are added to a highlighted section within a page or post.
4. Assign post-meeting action items
Remember those 30% of meeting attendees who don't complete their meeting action items because they can't remember key points? With the Confluence task list feature, they would have been able to get their work done.
Confluence lets you add tasks to any page. When creating these action items, the first person you @-mention will be assigned the task—you can even assign to yourself! Add a due date to each task to further ensure timely follow up from your team.
可以通过几种方法跟踪分配的任务：
- 在页面上：您可以直接从创建任务的页面查看任务已分配给谁、任务是否接近到期时间或已过期，或者任务是否已完成。
- 在用户个人资料中：您可以导航到“个人资料”>“任务”，然后使用筛选器查看过去六个月中分配给用户或由用户创建的任务。
在任务报告中：对于任务的自定义视图，团队成员可以使用任务报告蓝图来跟踪分配给特定项目或团队的操作项。
5. 上下文和会议动态一目了然
可以将相关图片、文件和链接直接嵌入到 Confluence 会议议程中，与您的团队共享重要详细信息。借助智能链接，可以直接显示甚至编辑这些资源，而无需离开 Confluence 页面。会议结束后，项目页面会随着主题的出现和解决而快速完成，而无需您去执行更新。
反过来，Confluence 会议记录也可以添加到项目计划中，这样您的团队无需离开项目空间即可查看实时会议和任务状态更新。
Confluence 让会议变得更重要
在一个每年会将 370 亿美元的薪金费用花在不必要会议上的社会中，让您的薪金费用花得有价值尤其重要。
对于会议组织混乱、重要信息丢失以及难于访问必要文件这样的问题，不要安于现状。Confluence 可以帮助您的团队确保高效地沟通和完成项目，从而使得能够召开真正富有成效的会议。借助 Confluence，您可以创建更好的会议记录和议程，同时简化工作流程，而所有这些都可以在一个地方完成。
