5 ways Confluence improves your meeting notes and agendas
Regardless of company type and size, today’s employees attend an average of eight meetings per week. During these meetings, 91% of meeting participants daydreamed, 73% did other work, and 47% complained that meetings were the top time-waster in the office. What’s worse—30% of attendees don’t complete action items following the meeting because they can’t remember key points.
Your team doesn’t need more meetings; they need better meetings. And one way to make this happen is with Confluence. Confluence is more than a knowledge management solution—it’s a collaborative resource for interactive, accessible, and organized content. Design your meetings in Confluence using productivity features that make the most of your team's time. You'll be helping everyone do their best work, no matter where they log in from.
Using Confluence will create great meeting notes and agendas to help you build a transparent company culture through efficient communication.
1. Establish consistency and save time
Confluence offers hundreds of templates that can help you:
- Get going faster: You don’t have to start from scratch with a blank page. Get to the heart of your content and tasks quickly.
- Engage your team: Confluence templates can be customized to fit unique use cases, allowing you to continue using the best practices that work for your team.
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Maintain best practices: When you use pre-structured and well-designed page templates, it helps with readability and user engagement.
Use a meeting notes template to set and maintain agenda items, take meeting minutes and notes, and share next steps and action items with your team. Or try the weekly meeting notes template to keep track of recurring meetings and streamline productivity. With Confluence templates, meeting notes are a breeze.
2. Organize and categorize meeting notes
Confluence is a content management system and often used as a team wiki. The beauty of a wiki is that everyone can contribute. But with everyone sharing information, content can quickly get out of hand. With Confluence, you can use labels and spaces to categorize and organize the information your team contributes before, during, and after meetings.
Labels are words that can be added to Confluence pages to make them easier to group and find. They are also an excellent way to summarize and categorize your meeting types and notes. For example, you could add the label, “project-blue” to all pages in that workstream, allowing you to easily see, display, and search for pages related to that project.
You can also use Confluence spaces to organize your content into meaningful categories. Think of spaces like folders, but they go beyond the personal documentation organization into team and project-oriented organization. This allows pages to be easily accessible and findable by all teammates who are involved. And as projects start and ship, the documentation and leanings from those projects continue to live on within the organization.
Best part, Confluence lets you create as many spaces as you need to support efficient communication and get things done.
3. Collaborate seamlessly across teams
Confluence empowers collaboration. With page comments, inline comments, and emoji reactions, your team members can quickly provide meeting feedback.
During and after meetings, team members need to jot down ideas and relevant information, remark on meeting content, and ask pertinent questions. Comments on Confluence pages allow them to contribute in a natural, easy-to-understand way. There are two types of comments, each suitable for different types of meeting feedback:
- Page comments: Good for contributions that apply to the entirety of the content. These are added below a page or post.
Inline comments: Ideal for targeted feedback. These are added to a highlighted section within a page or post.
4. Assign post-meeting action items
Remember those 30% of meeting attendees who don't complete their meeting action items because they can't remember key points? With the Confluence task list feature, they would have been able to get their work done.
Confluence lets you add tasks to any page. When creating these action items, the first person you @-mention will be assigned the task—you can even assign to yourself! Add a due date to each task to further ensure timely follow up from your team.
할당된 작업을 추적하는 방법에는 여러 가지가 있습니다.
- 페이지에서: 작업이 누구에게 할당되었는지, 기한 날짜가 임박했거나 지났는지 또는 작업이 만들어진 페이지에서 바로 완료되었는지 확인할 수 있습니다.
- 사용자 프로필에서: 프로필 > 작업으로 이동한 후 필터를 사용하여 지난 6개월 동안 사용자에게 할당되었거나 사용자가 만든 작업을 볼 수 있습니다.
작업 보고서에서: 작업의 사용자 지정 보기의 경우 팀원은 작업 보고서 블루프린트를 사용하여 특정 프로젝트 또는 팀에 할당된 작업 항목을 추적할 수 있습니다.
5. 컨텍스트 및 미팅 업데이트 한눈에 확인
관련 이미지, 파일 및 링크를 Confluence 미팅 안건에 바로 포함하여 중요한 세부 정보를 팀과 공유합니다. 스마트 링크를 사용하면 Confluence 페이지에서 다른 곳으로 이동할 필요 없이 해당 리소스를 바로 표시하고 편집할 수 있습니다. 토픽이 생겨나고 해결되는 동안 프로젝트 페이지를 빠르게 업데이트할 수 있으므로 미팅 후 업데이트하는 것을 기억할 필요가 없습니다.
반대로 Confluence 미팅 메모를 프로젝트 계획에 추가할 수도 있으므로 팀이 프로젝트 스페이스에서 벗어나지 않고도 실시간으로 미팅 및 작업 상태 업데이트를 확인할 수 있습니다.
Confluence로 미팅의 중요성 향상
매년 370억 달러의 급여 비용이 불필요한 미팅에 지출되는 오늘날의 사회에서 미팅을 의미 있게 만드는 것은 특히 중요합니다.
체계적이지 않은 미팅, 중요한 정보 손실 및 필요한 파일에 액세스하는 것의 어려움과 같은 상황에 안주하지 마세요. Confluence는 팀의 효율적인 커뮤니케이션 및 프로젝트 완료를 지원하므로 생산적인 미팅이 실제로 가능합니다. Confluence를 사용하면 한곳에서 워크플로를 간소화하는 동시에 더 나은 미팅 메모 및 안건을 만들 수 있습니다.
