성공적인 프로젝트 관리를 위한 단계별 가이드

프로젝트 관리 역할 및 책임

잠재적인 프로젝트 역할은 다음과 같습니다.

• 프로젝트 매니저: 전체 프로젝트를 감독하고 프로젝트 성공을 책임지는 담당자입니다.
• 프로젝트 후원자: 프로젝트를 지지하고 프로젝트 매니저와 긴밀하게 협력하는 선임 관리자입니다.
• 팀원: 프로젝트 작업을 적극적으로 수행하는 구성원입니다.
• 공급자: 프로젝트에 상품 또는 서비스를 제공합니다.
• 이해관계자: 프로젝트에 관심이 있는 관계자입니다. 이해관계자는 다음과 같이 구분할 수 있습니다.
  • 주 이해관계자: 실제로 업무를 수행하고 프로젝트에 적극적으로 참여하는 관계자입니다.
  • 보조 이해관계자: 회의에 참여하고 작은 역할을 맡을 수도 있지만 프로젝트에서 주요 의사 결정권자는 아닌 관계자입니다.
• 관심 있는 이해관계자: 프로젝트에 개입하지만 적극적으로 참여하지 않거나 영향력이 크지 않은 관계자입니다.
• 클라이언트: 내부 프로젝트가 아닌 클라이언트 대상 프로젝트일 경우 최종 프로젝트를 받는 관계자입니다.

프로젝트 관리 소프트웨어가 도움이 될 수 있는 방법

언제나 그렇듯 기술은 여러분 편입니다. 설문 조사에 따르면 성과가 높은 프로젝트의 77%는 프로젝트 관리 소프트웨어를 사용합니다. 하지만 놀라운 통계에도 불구하고 프로젝트 관리 소프트웨어를 사용하는 조직은 22%에 불과할 정도로 채택율이 여전히 낮습니다.

프로젝트 관리 소프트웨어는 어떤 방식으로 도움이 될까요? 다음과 같이 프로세스를 개선합니다.

• 가시성 향상 지원: 팀원은 사일로를 허물어 전체 프로젝트, 각 업무의 담당자, 업무별 기한 등을 한눈에 파악할 수 있습니다.
• 커뮤니케이션 간소화: 필요한 것을 찾느라 시간을 낭비하지 마세요. 프로젝트 관리 소프트웨어는 모든 프로젝트 커뮤니케이션 및 리소스를 한곳에 중앙 집중식으로 처리합니다.
• 오류 및 비효율성 감소: 단일 정보 출처가 있어 프로젝트 팀에서 커뮤니케이션 착오 및 문제가 줄어듭니다.
• 실시간 업데이트 생성: 참조하기 쉬운 이 소프트웨어를 사용하면 모두가 항상 프로젝트 및 진행률에 관한 최신 정보를 확인할 수 있습니다.

Why use Confluence for project management

Confluence sets itself apart as a collaborative knowledge hub to supercharge project management with thousands of templates, plays, and integrations for maximum flexibility and scale.

With Confluence you have knowledge, task, and project management combined with team collaboration. Embed a Trello board for Kanban-style project management, like Sprout Social. Or, integrate Confluence with Jira Work Management for an Agile approach to project management, like Castlight Health. Jira makes it easy to plan, track, and manage your projects, while Confluence boosts transparency and centralizes your project-related conversations and resources. 

Confluence is designed to enable project management for technical teams and business teams, as well as for small businesses, remote teams, and enterprise-scale companies. Scale with unlimited instances to provide organizational autonomy, segregate data for security reasons, or customize environments. Confluence also has the security, compliance, performance, and reliability needed to support enterprises, including guaranteed SLA uptimes; data residency in US, EU, Australia, or Germany; and certifications with GDPR, SOC2, and more.

What happens when a teammates leave your company, does their work leave too? Confluence protects project work from being lost, even if teammates leave a company. You can create permissions, set controls, and assign admins roles.

You can’t manage what you can’t measure, right? In combination with Jira Work Management, you can track progress, monitor activities, and generate reports to help optimize project processes and workflows.

Project management is the engine powering team productivity. But not all project management solutions are created equal. Find out why more than 85,000 companies use Confluence.

We know we need to work with others to meet our goals, yet effective collaboration doesn’t come easy for most of us. There are varying communication styles, different approaches to organization, and so many other factors that make collaboration challenging. 

Project management software gives teams greater visibility into what their colleagues are working on, what deadlines are set, how individual tasks fit into the overall project process, and more. All of this contributes to the greatest benefit of project management software: better and easier project collaboration.

Your team is struggling to communicate with disorganized email threads, direct instant message pings, and comments that get lost in the shuffle. 

That’s bad news (and a big time-waster) for your projects. When team members have too many places to check for information, wires are crossed, deadlines are missed, tasks are forgotten, and confusion builds. 

Project management software keeps all of your communication — from timelines and status updates to feedback and questions — in one single place that’s easily accessible to everyone. This breaks down silos so that everybody can not only share knowledge, but effectively manage how and where they share it. 

For your projects to be delivered successfully, team members need to know which tasks they’re responsible for and when they need to have them completed.

Unclear responsibilities and directions from managers are a big piece of that; working within numerous apps and tools only adds to the mayhem. 

If a team member is assigned a task in one tool but they spend more of their time in another platform, they’ll miss that important notification. Managing your projects in one piece of software patches those holes and also breaks your biggest most overwhelming projects into individual steps and action items. 

From there, you can assign those tasks to the correct team members with a deadline so they’re aggregated in one place, and people will get notified of their new to-dos.

Your project management software will be your repository of project-related information. Documents, assets, updates, timelines, meeting notes, and everything else should be stored in your software. (Here’s a handy template for meeting notes to keep track!) Doing so ensures it’s accessible, organized, and searchable. Team members can find what they need without wasting a ton of time digging for the truth. 

Add all of the above benefits together, and you get the best benefit of all: your team can move work forward faster. A lot faster. 

With project management software in place, your team is communicating well. They know what’s expected of them and what they should get started on next. They can easily locate the information they need.

Working together like a well-oiled machine significantly cuts down on lost time. The Jira Work Management project management template helps teams get started faster with tried-and-tested workflows, instead of starting a blank page every time they need to create a new project. 

Now, work no longer drags on and on because your team is equipped with the resources they need to crank out high-quality results at an impressive pace.

You don’t want to deliver just any project. You want to deliver a project that stays under your budget, honors your timeline, and meets its original goals.

Those important elements are easy to lose track of when you’re up to your eyeballs in project work, and it’s a slippery slope. If you don’t keep a close eye on those limitations and expectations, you’ll struggle with schedule, budget overruns, and wasted effort when team members need to re-do work to get the project back on track.

Project management software organizes your work so it’s simpler to track things like your spend and deadlines. Additionally, you can generate reports to monitor progress as you move forward — rather than realizing too late that you’ve missed the mark.