優れたプロジェクト管理のためのステップ バイ ステップ ガイド

プロジェクト管理の役割と責任

プロジェクトの役割には次のようなものがあります。

• プロジェクト マネージャー: プロジェクト全体を監督して、プロジェクトの成功の責任を担います。
• プロジェクト スポンサー: プロジェクトを統括して、プロジェクト マネージャーと緊密に協力するシニア マネージャー。
• チーム メンバー: プロジェクトのタスクに実際に取り組みます。
• サプライヤー: プロジェクトに物品またはサービスを提供します。
• 関係者: プロジェクトに関心のある人。次のように分けられます。
  • 主要な関係者: 実際に作業を行って、プロジェクトに積極的に関与する人。
  • 二次的な関係者: ミーティングに出席して小さい役割を果たす可能性があるものの、プロジェクトの主要な意思決定者ではない人。
• 関心のある関係者: プロジェクトに関与しているが、積極的な役割を果たさないか大きい影響力を持たない人。
• クライアント: 最終的なプロジェクトを受け入れる人 (社内ではなく、クライアント向けプロジェクトの場合)。

プロジェクト管理ソフトウェアの活用

テクノロジーはいつもあなたの味方です。ある調査で、高い成果を出しているプロジェクトの 77% はプロジェクト管理ソフトウェアを使用していることが示されています。しかし、このように印象的な統計にもかかわらず、この種のソフトウェアの適用率は低い (使用している組織のわずか 22%) ままです。

プロジェクト管理ソフトウェアによるプロセスの改善

• 可視性の向上: サイロを打破することで、チーム メンバーはプロジェクトの全体像、各作業の担当者、作業の期限などについて俯瞰的に把握できます。
• コミュニケーションの合理化: 必要なものがすぐに見つかるようにします。プロジェクト管理ソフトウェアによって、すべてのプロジェクト コミュニケーションとリソースが一箇所にまとめられます。
• エラーと非効率の軽減: 信頼できる唯一の情報源があることで、プロジェクト チームでのコミュニケーションの行き違いやエラーが少なくなります。
• リアルタイムでのアップデートの提供: 参照しやすいソフトウェアを使用することで、常に全員がプロジェクトと進捗状況に関する最新の情報を得られます。

Why use Confluence for project management

Confluence sets itself apart as a collaborative knowledge hub to supercharge project management with thousands of templates, plays, and integrations for maximum flexibility and scale.

With Confluence you have knowledge, task, and project management combined with team collaboration. Embed a Trello board for Kanban-style project management, like Sprout Social. Or, integrate Confluence with Jira Work Management for an Agile approach to project management, like Castlight Health. Jira makes it easy to plan, track, and manage your projects, while Confluence boosts transparency and centralizes your project-related conversations and resources. 

Confluence is designed to enable project management for technical teams and business teams, as well as for small businesses, remote teams, and enterprise-scale companies. Scale with unlimited instances to provide organizational autonomy, segregate data for security reasons, or customize environments. Confluence also has the security, compliance, performance, and reliability needed to support enterprises, including guaranteed SLA uptimes; data residency in US, EU, Australia, or Germany; and certifications with GDPR, SOC2, and more.

What happens when a teammates leave your company, does their work leave too? Confluence protects project work from being lost, even if teammates leave a company. You can create permissions, set controls, and assign admins roles.

You can’t manage what you can’t measure, right? In combination with Jira Work Management, you can track progress, monitor activities, and generate reports to help optimize project processes and workflows.

Project management is the engine powering team productivity. But not all project management solutions are created equal. Find out why more than 85,000 companies use Confluence.

We know we need to work with others to meet our goals, yet effective collaboration doesn’t come easy for most of us. There are varying communication styles, different approaches to organization, and so many other factors that make collaboration challenging. 

Project management software gives teams greater visibility into what their colleagues are working on, what deadlines are set, how individual tasks fit into the overall project process, and more. All of this contributes to the greatest benefit of project management software: better and easier project collaboration.

Your team is struggling to communicate with disorganized email threads, direct instant message pings, and comments that get lost in the shuffle. 

That’s bad news (and a big time-waster) for your projects. When team members have too many places to check for information, wires are crossed, deadlines are missed, tasks are forgotten, and confusion builds. 

Project management software keeps all of your communication — from timelines and status updates to feedback and questions — in one single place that’s easily accessible to everyone. This breaks down silos so that everybody can not only share knowledge, but effectively manage how and where they share it. 

For your projects to be delivered successfully, team members need to know which tasks they’re responsible for and when they need to have them completed.

Unclear responsibilities and directions from managers are a big piece of that; working within numerous apps and tools only adds to the mayhem. 

If a team member is assigned a task in one tool but they spend more of their time in another platform, they’ll miss that important notification. Managing your projects in one piece of software patches those holes and also breaks your biggest most overwhelming projects into individual steps and action items. 

From there, you can assign those tasks to the correct team members with a deadline so they’re aggregated in one place, and people will get notified of their new to-dos.

Your project management software will be your repository of project-related information. Documents, assets, updates, timelines, meeting notes, and everything else should be stored in your software. (Here’s a handy template for meeting notes to keep track!) Doing so ensures it’s accessible, organized, and searchable. Team members can find what they need without wasting a ton of time digging for the truth. 

Add all of the above benefits together, and you get the best benefit of all: your team can move work forward faster. A lot faster. 

With project management software in place, your team is communicating well. They know what’s expected of them and what they should get started on next. They can easily locate the information they need.

Working together like a well-oiled machine significantly cuts down on lost time. The Jira Work Management project management template helps teams get started faster with tried-and-tested workflows, instead of starting a blank page every time they need to create a new project. 

Now, work no longer drags on and on because your team is equipped with the resources they need to crank out high-quality results at an impressive pace.

You don’t want to deliver just any project. You want to deliver a project that stays under your budget, honors your timeline, and meets its original goals.

Those important elements are easy to lose track of when you’re up to your eyeballs in project work, and it’s a slippery slope. If you don’t keep a close eye on those limitations and expectations, you’ll struggle with schedule, budget overruns, and wasted effort when team members need to re-do work to get the project back on track.

Project management software organizes your work so it’s simpler to track things like your spend and deadlines. Additionally, you can generate reports to monitor progress as you move forward — rather than realizing too late that you’ve missed the mark.