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Top 9 onboarding software

Onboarding software is vital for modern companies seeking to streamline their human resources (HR) processes and enhance the employee experience. By digitizing and centralizing HR procedures, onboarding software alleviates the administrative burden on HR teams, allowing them to focus on strategic initiatives. 

Onboarding software also contributes to a frictionless experience for new hires. Through structured software-facilitated programs, employees discover critical aspects of the company. This approach fosters team consistency and helps integrate new hires into the company’s ecosystem.

Investing in onboarding software enhances efficiency and cultivates a positive company culture. By providing access to relevant resources and training materials, an onboarding platform accelerates the acclimation process, enabling employees to become productive sooner. 

In this article, we’ll outline why onboarding software is essential for modern HR practices, detailing its role in streamlining processes and enhancing employee experience. We’ll then discuss the nine best onboarding solutions in the market today.

What is onboarding software?

Onboarding software streamlines HR processes to welcome new employees onto a team. It creates a structured program that integrates them into the company with ease. These tools digitally handle all the necessary paperwork so new hires can focus on their new role.

How onboarding software works

Onboarding software provides a centralized portal for all employee onboarding needs. New hires receive credentials for the onboarding portal. They complete necessary paperwork such as W-4s, I-9s, and direct deposit forms electronically.

Managers and HR staff can monitor the status of all new employee onboarding tasks. They can see who has completed forms and who still needs to provide additional information. Alerts notify the appropriate parties of necessary actions.

Benefits of using employee onboarding software

Onboarding software reduces time spent on administrative tasks for both HR staff and new employees. It provides an efficient, streamlined experience that gets new hires up and running quickly. Automating the onboarding process results in a smooth transition for new team members and makes them more productive sooner.

For many companies, leveraging software to aid in the onboarding process means higher-quality employee data, standardized processes, and analytics to help optimize and improve the onboarding experience over time. Strong onboarding leads to greater employee satisfaction, productivity, and retention.

Choosing the best onboarding software

Finding the right software to streamline your onboarding process is crucial for preparing new employees for success. Here are some tips for choosing the best onboarding software for your business.

  • Easy integration: Look for solutions that easily integrate with existing systems, such as the HRIS, project management software, and communication platforms. This allows for a seamless experience and reduces duplicate data entry.
  • Customization: Every company has a unique culture and onboarding process. Choose software that lets you tailor the experience through custom templates, onboarding checklists, and branded portals. 
  • Analytics and reporting: The best onboarding software provides analytics on key metrics. Review reports regularly to see how the onboarding program works and make data-driven improvements. 
  • Scalability: As the company grows, onboarding software needs to grow with it. Look for a solution that scales to any team size with options for single sign-on, global accessibility, and tiered pricing. 

Dedicated onboarding software allows HR teams to craft meaningful welcome experiences, managers to get employees up to speed quickly, and new hires to become productive faster.

The 9 best onboarding software

Below are the nine leading onboarding software solutions currently on the market.

Jira Service Management: Best service management platform built for onboarding needs

Jira Service Management is the top choice for efficiently handling onboarding processes, thanks to its tailored features that cater to HR teams' specific requirements. Its seamless integration and collaboration capabilities set it apart from other onboarding software. This allows HR teams to work in lock-step with other teams, such as legal and IT, on a unified platform.

Its user-friendly automation setup simplifies and streamlines the onboarding process. By automating routine tasks and workflows, such as document approvals, equipment provisioning, and access requests, Jira Service Management enables HR teams to save time and resources. This accelerates the onboarding timeline and allows employees to be productive quickly.

Confluence: Best for detailed documentation

Confluence is the optimal choice for comprehensive documentation during the onboarding process due to its robust features and intuitive interface. Its versatile platform allows HR teams to create, store, and organize various types of documentation easily. Confluence’s collaborative capabilities enable multiple stakeholders to contribute and review information in real-time, ensuring accuracy and relevance.

Jira: Best for task management

Jira emerges as a solution for task management within the onboarding process due to its powerful features and customizable workflows. Its user-friendly interface enables HR teams to easily create, assign, and track tasks. This ensures timely task completion, further enhancing efficiency and productivity.

BambooHR: Best for HR onboarding

BambooHR is best known for offering a comprehensive suite of features tailored specifically to HR needs. This HR onboarding software simplifies essential tasks with its intuitive interface and customizable workflows. Its centralized platform streamlines communication and collaboration among HR teams, enabling seamless coordination throughout the onboarding journey.

Trakstar: Best for building onboarding programs

Trakstar has solutions for crafting and executing effective onboarding programs. This platform simplifies designing comprehensive onboarding processes that align with company goals and values. Its interface facilitates effortless collaboration among stakeholders, which allows HR teams to solicit feedback, track progress, and make necessary adjustments throughout the onboarding journey.

Atlas: Best for remote onboarding

Atlas facilitates onboarding procedures, offering remote onboarding resources that address the challenges of virtual hiring. This platform simplifies the process of remotely welcoming and integrating new hires into the company culture. It fosters effective team communication and collaboration, ensuring new hires feel connected and supported from day one.

Continu: Best for automated learning

Continu is a great choice for integrating automated learning solutions into onboarding. Its comprehensive platform simplifies the implementation of automated learning programs, enabling companies to deliver personalized training experiences to new hires efficiently. Its automation capabilities streamline administrative tasks such as course assignments and progress tracking, allowing HR professionals to focus on strategic initiatives.

Jira: Best for visibility and transparency

Jira’s robust features and intuitive interface enhance visibility and transparency during onboarding tasks. Its comprehensive platform streamlines task management processes, enabling teams to track and prioritize onboarding requirements easily. 

This platform provides clear visibility into task status, progress, and dependencies, keeping all stakeholders informed and aligned throughout the onboarding journey. Jira’s customizable workflows empower HR teams to tailor task management processes to their specific needs, facilitating efficient collaboration and coordination.

Eloomi: Best for preboarding

Eloomi simplifies the process of preparing new hires for their roles even before their official start date. Its user-friendly interface facilitates seamless communication and collaboration between HR teams and new employees. This allows for efficiently completing preboarding tasks such as paperwork, training modules, and goal setting. Eloomi’s customizable workflows allow companies to tailor preboarding activities to the unique needs of each employee.

Use Jira Service Management for employee onboarding software

Jira Service Management is the prime choice for employee onboarding software, offering a comprehensive solution that streamlines and enhances the onboarding process. With its unique features and capabilities, Jira Service Management stands out as an ideal tool for HR teams to manage and coordinate onboarding tasks effectively. Its intuitive platform enables seamless collaboration between HR, IT, and other teams, providing a smooth experience for new hires.

The customizable workflows and automation tools Jira Service Management provides enable teams to standardize and automate routine onboarding tasks, reducing manual effort and minimizing errors. By leveraging Jira, teams can deliver a better HR service management experience from day one, setting the stage for a positive and productive relationship between employees and the company.

Onboarding software: Frequently asked questions

What are the key features of onboarding software?

Onboarding software typically offers a range of essential features that help facilitate adding new hires. One functionality is employee data management, which allows HR teams to collect, organize, and securely store new hire information in a centralized database.

Task automation is another crucial feature that streamlines onboarding workflows by eliminating repetitive tasks. Document management capabilities enable HR teams to easily create, share, and manage onboarding documents, such as employee handbooks, policies, and forms.

Compliance tracking functionalities ensure that the onboarding process adheres to legal and regulatory requirements by tracking the completion of necessary documentation and certifications. The reporting features provide valuable insights into onboarding performance metrics. This allows HR teams to assess effectiveness, spot bottlenecks, and make data-driven improvements to the onboarding process.

Can onboarding software integrate with other HR tools?

Integration capabilities are crucial to onboarding software. They enable seamless connectivity with other HR tools and systems and facilitate efficient data exchange between onboarding software and existing HR systems, such as HRIS, payroll, time tracking, and talent management platforms.

Integrated onboarding software ensures that new hire information seamlessly flows across different platforms. This software eliminates the need for manual data entry and reduces the risk of errors by encouraging seamless administrative processes that integrate smoothly.

How much does employee onboarding software cost?

When considering employee onboarding software, carefully assess the associated costs. Pricing models can vary, ranging from subscription-based plans to one-time licensing fees. Several factors influence costs, including software features, the number of users, implementation services, and ongoing support. More extensive feature sets or advanced functionalities may result in higher costs, while basic plans may offer a more budget-friendly option. 

The number of users or employees utilizing the software can impact pricing, with some vendors offering tiered pricing based on user count. Implementation services like setup, customization, and training may also contribute to the overall expense.

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