Effective task management for streamlined workflows

Task management is the process of planning, organizing, tracking, and controlling tasks within a project or workflow to achieve SMART goals and objectives.  Task management involves breaking down a project into individual tasks, assigning responsibilities to team members, setting priorities, establishing deadlines, and monitoring progress.  The goal of task management is to ensure efficient and successful completion of a project. Task management plays a pivotal role in project management.

You can do task management with a variety of tools and methodologies. It can range from simple to-do lists to comprehensive project management software like Jira.

Kanban board

Benefits of task management software

Task management software enhances productivity, collaboration, and efficiency. It provides a structured and organized approach to managing work objectives and projects. Some of the key benefits of task management software include:


Task management helps teams structure tasks by breaking larger projects into smaller, more manageable pieces. Teams will provide detailed information for each task, along with assigned stakeholders, dependencies, and deadlines. This creates better clarity and understanding among team members.

Real-time collaboration

Task management facilitates seamless communication and teamwork by providing a structured framework for collaboration. Task management tools streamline team workflows by offering precise details, facilitating real-time updates, enabling task-specific discussions, and supporting collaboration.

Task tracking

Teams can monitor and manage the time and effort spent on each task with time tracking tools, time estimation, task prioritization, and regular progress updates. A task tracking template can help teams complete projects within the designated time frame.


Task management gives team members clear insights into the progress of tasks and overall project status. This includes assigning task responsibilities, promoting accountability with a personal task tracker, and providing status updates. Utilizing visual progress-tracking tools, setting concrete timelines and deadlines, and centralizing information provide teams with the necessary transparency to keep projects on track.


Task management software allows teams to tailor the application to match their specific needs and preferences and the project's scope of work. Teams can customize workflows, create task categories, set user permissions and roles, create alerts, customize dashboards, and integrate additional tools.

Jira Software for task management

Commonly used in software development, Jira Software is a versatile project and issue tracking tool for task management needs. Key Jira Software features for task management include:

Kanban boards for visual work management

Teams use visual boards, such as Jira Software's Kanban board template, to manage and track work progress. Boards aid teams in planning, visualizing, and managing work. With tasks represented visually, they can move between columns as they progress through Jira workflows.

Backlog screenshot

Issues for task breakdown

Issue trackers help teams break down complex projects into manageable issues. Teams use Jira Software's issue tracker to capture detailed task information, get status updates, and view reports so the entire team stays current.

Issue tracker screenshot

Templates for quick project kickstart

With task tracking in Jira Software, teams can expedite project initiation with pre-designed templates for everyday tasks. Dozens of pre-configured Jira templates are available to encourage your team to begin its next project promptly.

Issue tracker screenshot

Automation for streamlined operations

Automating routine processes enhances efficiency and reduces errors. By leveraging the powerful Jira automation engine, teams can reduce manual tasks, scale operations, and save time as they grow.

Issue tracker screenshot

Best practices for task management in Jira Software

Effective task management in Jira Software involves implementing best practices. These streamline workflows, improve collaboration, and ensure successful project delivery. Effective teams should:

  • Implement consistent, reproducible task naming across the project. This improves clarity and organization and can make it easier to scan and understand lists of tasks.
  • Assign clear priorities to tasks to reflect their importance. This helps focus on high-priority work and ensures team alignment.
  • Regularly update and review task statuses to maintain visibility and transparency. This applies to the project's overall track and task level.
  • Encourage team members to provide detailed task descriptions. This ensures a complete understanding of tasks.

Empower teams with task management in Jira Software