Not just for software teams anymore! Take some time each day to sync up and stay in touch with your team.
AND I NEED THIS... WHY?
That moment when you're neck-deep in a task, only to learn that a teammate has been working on the same thing, and they've already completed it. Or when you thought a teammate owned a task and they thought you owned it? Or when you have a tough challenge that is blocking you and after days of struggling your team mate, goes "oh that's easy, just do this" and it's done.
But you can avoid that sinking feeling. Huddling up with your team for a few minutes each day is an easy way to share updates on progress and what everyone is planning to tackle next.
WHO SHOULD BE INVOLVED?
Get your core team together for sure. If there are stakeholders who want to listen in, that's cool – but this is your time to speak, not theirs.
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Running the play
Set up a calendar tickler or alarm that goes off at the same time each day. Bonus points if the alarm plays "Careless Whisper".
- Clock or timer
- Throwable object (optional)
Get up out of your seats and circle up in a common area near your desks.
And seriously: STAND UP. Being on your feet helps remind you to keep your updates brief and only share the stuff that's applicable to all (or most) of your team.
Need a sidebar? During your update, mention that you need to grab a few minutes with that one teammate after stand-up.
Each team member shares a bit about the progress they've made since the last stand-up, their plan for the day, and whether they're blocked at all. Don't go into excruciating detail – just the highlight reel is fine. (Curious teammates can always follow up with you for a deeper dive after stand-up.)
Maybe you're located in separate offices (or continents). Maybe somebody is just working from home (WFH) that day. Fire up a call using HipChat, or your video chat tool-of-choice. You should totally still stand up, though.
And for all you trans-continental teams, get creative with the scheduling. Whilst most teams prefer stand-ups in the morning, that's not a requirement. Choose the time that works best for you.
Wrap it up
Leave a couple of minutes for an open forum where anyone can opt in to giving an additional update in the usual stand-up format.
That's it! You're done. Wasn't that easy?
Be sure to run a full Health Monitor session or checkpoint with your team to see if you're improving.Find your Health Monitor
KEEP IT ON TASK
Conduct your standup around a task board and have a facilitator run through each task or issue related to your top goal, to help you ensure everyone's aware of: what needs to be done to move the issue along, whether it makes sense for someone to help out and roughly how much work is remaining.
If any blockers were raised, make sure you know who will chase them up.
Team health is contagious. Pass it on.
Go viral on social media, or email this page to your teammates.