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Virtual Focus Buddy

Working alongside someone – even virtually – can make it easier to stay motivated, avoid distractions, and power through the tasks you’ve been avoiding. This play helps you set up a live virtual coworking session (also known as body doubling) with a teammate so you can focus, finish, and learn from how each person uses AI.

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PREP TIME

30m

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Run TIME

90m

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Persons

2

5-second summary

  • Ask a teammate to do a virtual coworking session with you.
  • Make progress on your work independently, while checking in with each other as accountability buddies and problem solvers.
  • Collaborate with another human and AI to make faster progress while staying connected.
WHAT YOU WILL NEED
  • Video conference tool, like Zoom, Teams, or a Slack huddle
  • A shared document, like a Confluence page or Trello board
  • Optional: your preferred AI tool, such as Rovo

How to run a Virtual Focus Buddy session

Make meaningful progress by pairing up with human and AI teammates for a focused working session.

What is a virtual focus buddy?

A virtual focus buddy is a teammate who joins you for a dedicated, timed coworking session so you can each make progress on your own work, together.

It’s a form of virtual coworking or body doubling. You’re not necessarily working on the same task with your teammate, but their presence helps each person start, stick with, and finish meaningful work.

Your Virtual Focus Buddy session can also include a “third presence”: your preferred AI tool, such as Rovo. You and your buddy can each bring a real task; work side by side; and share how you’re using AI to plan, draft, or refine your work.

Why run the Virtual Focus Buddy Play?

Even when we block time on our calendars and mute notifications, it can still be hard to buckle down and tackle our most important work – especially when we’re distributed.

This Play helps you:

  • Reduce isolation, especially if you work a lot with AI. Having another human “in the room” can make work feel less lonely and more energizing.
  • Turn intention into action. Saying your goals out loud and committing to them with a buddy increases the likelihood you’ll follow through.
  • Get gentle accountability, not pressure. The structure is simple and supportive: Share your goals, work quietly, then check in.
  • Learn how others use AI in real work. Look under the hood of how teammates use AI: what prompts they use, what works, and what doesn’t.
  • Build a lightweight ritual you can repeat. A recurring focus buddy session can become a trusted space for progress, reflection, and experimentation.

When should you use a virtual focus buddy?

This Play is especially useful when:

  • You’re struggling to make progress on a specific task or keep putting off deep-focus work.
  • You feel isolated in your day-to-day work and want a simple way to add human connection.
  • You’ve been spending most of your day working with AI tools and want to balance that with a real-time, human coworking partner.
  • You want a low-pressure space to experiment with AI while a teammate is with you.
  • You’d like to refine your prompting or AI workflow together, like sharing prompts that aren’t working and getting ideas from your buddy.

5 benefits of virtual focus buddies

Research from social psychology, neuroscience, and remote work studies shows that working “alone together” can boost both motivation and performance:

  1. Focus is contagious. Another person’s presence while you work can increase your attention and help you do your best work. (Fishbach, Steinmetz & Tu, 2016)
  2. Accountability drives follow-through. Writing down and verbalizing your goals — especially when someone else hears them — makes you more likely to achieve them. (Matthews, 2007)
  3. Shared spaces reduce isolation. Virtual coworking and “study with me” environments help people feel less alone and more supported, which can boost learning and productivity. (Jhuang et al., 2022; Lee et al., 2021)
  4. AI skills grow faster together. When coworkers share prompts, workflows, and real examples, they create the kind of applied, hands-on learning that produces breakthrough results. (Dell’Acqua, Sadun, Lakhani et al., 2025)
  5. Counteracts AI-induced isolation. Research found that developers who adopted AI tools individually reduced peer collaboration by nearly 80%. A focus buddy session provides the productivity benefits of AI while keeping the human connection that drives learning and better work. (Hoffmann, Nagle et al., 2024)

1. Schedule and plan the session

Est. time: 5 MIN

Reach out to a teammate or accountability partner who has overlapping hours, and ask if they would be willing to do a 60- 90-minute Virtual Focus Buddy Session with you. Once they agree, send a calendar invitation with a video conference link.

Have each person come to the session with:

  • One meaningful task they want to move forward, like writing a strategy document, preparing a presentation, outlining a proposal, doing deep analysis
  • A short description of where they’re currently stuck
  • A sense of whether they plan to use an AI tool, such as Rovo, to help with their work

Sample invitation

Hi, Rob I have a ton of work to do on the new campaign, and I'm having trouble motivating to get started. Would you be willing to do a 60- 90-minute Virtual Focus Buddy session sometime this week? You can bring something you're working on too, and we can quietly "cowork" on Zoom and help each other if we get stuck.

Tip: Prioritize wisely

Need help choosing what’s most important to work on? Try the $10 Game Play.

2. Kick off and set intentions

Est. time: 5 MIN

At the start of the session, have each person share the following information, and capture notes in a shared document, such as a Confluence page or Trello board:

  • The task they’ll focus on
  • What “progress” would look like by the end (e.g., “first draft completed,” “outline done,” “key decisions made”)
  • How they expect to use AI, if at all (e.g., “I might ask an AI tool to help me outline this doc”).

(This small step is backed by research. Simply saying your goals out loud increases motivation and follow-through!)

Then, agree on logistics:

  • Session length and end time
  • Cameras on or off
  • Whether to stay on mute, use chat, or allow quick verbal check-ins
  • Ways to use AI, if at all (e.g., “I might explore whether I can build an automation before I jump in and do this myself.”)

3. Work block #1

Est. time: 20 min

Start working independently. Each person works on their own task with minimal chatter, but feel free to ask each other if you have a question or need help getting unstuck.

Use your AI tool to break work into smaller subtasks, generate outlines or first drafts, summarize source material, or refine your thinking.

Throughout the working time, use the Zoom chat for quick updates or to share links. Reserve deeper questions for the micro check-in (step 4) unless one of you is truly blocked.

4. Micro check-in and AI troubleshooting

Est. time: 5 min

Pause briefly to recalibrate, share quick wins, and troubleshoot.

  • Share progress on what you’ve worked on so far
  • If anyone used AI, demo or discuss one thing that worked well and one thing that didn’t
  • If someone is getting unhelpful AI responses, troubleshoot the prompt together. Talk about how to reframe the question or add context to help AI provide better outputs.
  • Reset intentions for the next work block, considering what you’ve learned so far

5. Work block #2

Est. time: 20 min

Continue working independently in focus mode, moving the same task forward or pivoting based on new clarity you’ve gained.

If you’re using AI, try a new prompt or pattern. You could even try a different model, if you have access to one, to see how the outputs differ or use the second model to critique the work of the first. For example, you could ask AI to critique your outline, challenge your thinking, or refine your first draft.

Tip: Take breaks if needed

If your energy and focus are dwindling, take a short stretch or bathroom break.

6. Reflect and decide what’s next

Est. time: 10 min

At the end of your Virtual Focus Buddy session, document on your shared page:

  • Progress made
  • Anything you’re still stuck on
  • Next steps to keep moving forward
  • AI prompts that worked well
  • Any AI surprises, limitations, or tricks you discovered

Finally, spend a few minutes reflecting:

  • Did having a virtual focus buddy help you start or stick with your work?
  • How did it feel to work with another human and AI vs. just AI alone?
  • Would you like to do another Virtual Focus Buddy session? When?
Tip: Look for automation opportunities

For highly repetitive tasks that you run often, like weekly status updates or routine reporting, consider whether parts of the work could be automated with your AI tool or an AI agent, like Rovo Agents. In those cases, pair this Play with an automation or agent-building practice, like the AI Teammate Play.

Variations

Get Sh!t Done Sessions

Collaborate in real time or make progress on high-impact work together.

Virtual Coworking

Make distributed teamwork more human and effective.

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Still have questions?

Start a conversation with other Atlassian Team Playbook users, get support, or provide feedback.

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