Stakeholder register template

Keep project stakeholders aligned and engaged throughout the project lifecycle.

Creating a successful project means understanding who your stakeholders are and how they impact your work. An organized stakeholder register helps you track key players, manage relationships, and ensure everyone stays informed throughout the project life cycle.

Without a stakeholder registry, teams risk missing critical input, overlooking key decision-makers, or mismanaging expectations, which can lead to delays and misaligned goals.

Want to streamline your stakeholder management?

Create a stakeholder register Confluence for free.

What is a stakeholder register?

A stakeholder register is a living document that captures essential information about everyone who has a stake in your project's success. In project management, this tool is used to understand who is involved, what they care about, and how to keep them engaged.

Understanding and managing stakeholder relationships shouldn't be a guessing game. A structured approach, such as a stakeholder register template, ensures you never miss critical details that could impact your project's success.

What is a stakeholder register template?

A stakeholder register template is a pre-designed document that helps you capture and track important stakeholder information. Rather than starting from the beginning each time, you can use this structured format to capture essential details about your project's key players. This saves time and maintains consistency across all your project documentation.

Why use a stakeholder register template?

Creating a stakeholder register from scratch can be time-consuming and risks missing essential details. A project stakeholder register template streamlines this process by providing a ready-to-use structure that aligns with stakeholder theory best practices.

The template ensures you collect all necessary information consistently while promoting a collaborative culture through organized stakeholder engagement.

What to include in a stakeholder register template

A stakeholder register template should capture comprehensive information about each stakeholder, including:

Name and role within or outside the organization: Record the stakeholder's name and official position. Remember to specify whether they are internal team members, external partners, or belong to another organization.
Contact information and preferred communication methods: Include professional email addresses, phone numbers, and backup contact details. Note their preferred way of receiving updates — email, scheduled calls, or in-person meetings — to ensure your communications are well-received.
Level of influence and interest in the project: Document the impact this stakeholder has on project decisions and their level of interest in the outcomes. This will help you prioritize your engagement efforts and understand who needs consultation for different decisions.
Key concerns and expectations: Capture what matters most to each stakeholder and what they hope to achieve through the project. Understanding their priorities and potential concerns early helps you address issues proactively.
Engagement strategy and communication frequency: Define how often and through what channels you'll communicate with each stakeholder. Based on their role and interest level, determine whether they need daily updates, weekly check-ins, or milestone notifications.

Benefits of using a stakeholder register template

Organizes stakeholder details

A project stakeholder register template gives you a single source of truth for stakeholder information. This centralization makes it easier for team members to find and reference stakeholder details, supporting better project collaboration and coordination.

Enhances communication

Your communication becomes more effective when you know who needs what information and how they prefer to receive it. Using project collaboration tools alongside your stakeholder register helps ensure messages reach the right people at the right time.

Check out the stakeholder communications template to maintain consistency when speaking with key players.

Improves risk identification

Maintaining detailed stakeholder information allows you to address concerns before they become significant. This more proactive approach to risk management helps keep your project on track.

Check out our risk assessment template for more comprehensive risk management plans.

Streamlines project tracking

A well-maintained register supports efficient project planning by providing clear visibility into stakeholder engagement levels and needs throughout the project life cycle.

Use the project status report template to easily update your teams on projects, no matter what phase you’re in.

Ensures consistency

Having a standard document for stakeholder management promotes better decision-making and helps maintain professional relationships across multiple projects.

How to create a stakeholder register

Identify stakeholders

List all individuals and groups who might impact or be affected by your project. Consider using our stakeholder mapping template to visualize relationships and influence levels.

Categorize stakeholders

Group your stakeholders based on their roles, influence levels, and interest in the project. This organization helps prioritize engagement strategies and communication efforts.

Collect stakeholder information

Gather essential details about each stakeholder, including contact information, role, and preferred communication methods.

Assess stakeholder influence

Evaluate each stakeholder’s power and interest levels to determine appropriate engagement strategies.

Document expectations and concerns

Record what each stakeholder expects from the project and any concerns they've expressed.

Develop an engagement plan

Create specific strategies for engaging with different stakeholder groups. Plan how you'll keep them informed and involved through effective team meetings and other communication channels.

Review and update

Regularly review and update your stakeholder register to reflect relationship changes and project dynamics.

Who should create the stakeholder register?

Project managers typically own the stakeholder register but often collaborate with team leads and other key team members to ensure comprehensive stakeholder coverage. The person managing stakeholder relationships should maintain and update the register regularly.

Stakeholder register example

Imagine you're launching a new company-wide software system. Your stakeholder register might include:

Executive sponsors (high influence, high interest)
Department heads (high influence, varying interest)
End users (low influence, high interest)
IT team members (high influence, high interest)
External vendors (varying influence, high interest)

In this case, you would track each stakeholder's concerns, preferred communication methods, and engagement strategies.

This stakeholder register directly supports your project goals by ensuring the smooth implementation of the new software system. Tracking all stakeholders allows you to address potential roadblocks and keep tasks moving forward proactively. This document also helps you meet key milestones while maintaining all parties' buy-in.

Create a stakeholder register with Confluence

Create your project stakeholder register in Confluence to keep all your important information organized and accessible. Set up a Confluence page where your team can easily track stakeholder details, take notes, add updates, and share insights. With tags and notifications, everyone stays in the loop on important changes and updates. You can also explore our template repository, choose an existing template, and customize it to meet your needs.

Collaboration is smooth in Confluence. Team members can work on the stakeholder register together, adding information and notes as the project develops. Every change is tracked automatically, so you'll have a clear record of updates and who made them. This will help your team maintain accurate stakeholder information throughout the project.

Create a stakeholder register in Confluence for free

Related templates and resources

Project plan

Map out your project logistics ahead of time.

Weekly meeting notes

Ensure your regular get togethers are productive, effective and recorded

Stakeholder communications

Organize and share information to keep stakeholders updated on progress