Formatting and editing a page

After creating a page, format it to give your work its due attention. In seconds, add delightful imagery or a navigational element or macro for your evolving needs.

With all teammates working on the same page, you’ll make better decisions faster. And you can always undo changes with a few easy clicks.

Edit mode, headline style & text formatting

There are endless ways to customize your Confluence page, and each one starts with our easy-to-use toolbar. And keyboard shortcuts (in parentheses below) save you valuable time when creating in Confluence.

Follow along

Edit (e) - Click the pencil icon or press the “e” key to enter “edit” mode.

In edit mode, the Confluence editor toolbar appears at the top of your page.

Learn the editor toolbar basics from left to right.

  1. Undo (command + Z) and redo (command + Y) are seen as arrow options on the left side.
  2. Headline and text style - Choose your text size, from normal (command + option + 0) to the largest option, heading 1 (command + option + 1).
  3. Text formatting - See options in the editor toolbar at the top to bold, italicize, or otherwise customize text using the three dots icon.
  4. Lists, alignment, and color - Make your page more scannable with lists and alignment, color-code certain sections, and indent or outdent.
  5. Action items ([ ])
  6. Add a link, image, or video.
  7. Mentions to tag users (@)
  8. Emojis (:)
  9. Tables (Shift + Option + T)
  10. Section layouts - Once inserted, more formatting options appear on the page beneath the columns (see 10a in image above.)
  11. Macros (/)
  12. Page width options - Default, medium, or full width
  13. Find and replace (control + F)
  14. Permissions
  15. Publish right away or Close without publishing
  16. More actions for editing and publishing
Pro Tip

Having second thoughts? Discard changes by clicking “•••”, then “Revert to last published version.”

Publish & notify your way

To make your Confluence page easier to navigate and enjoy, make sure it’s scannable by inserting structural elements using macros.

Follow along

  1. Click the plus icon (+) from the editor toolbar OR press use the slash command (/) to open a dropdown of macros.
  2. Scroll down to read a summary of each element.
  3. When you click a selection, it’ll appear on the page. Configure it using the toolbar that appears.
  4. In the dropdown, click “View more” to browse more options by categories like Reporting, Navigation, and Development.
  5. Select an option, then click “Insert.”

Each option is designed to streamline asynchronous collaboration with easy page editing tools for any team.

  • /table to add a table and the right layout to present data.
  • /status to add a STATUS lozenge and customize the text and color.
  • // to add dates, like Nov 11, 2024 .
  • /jira to embed, view, and edit Jira issues, or even /jiraroadmap for a full roadmap.
  • /panel for options to add different kinds of panels, all customizable with different colors and emojis.
  • /tableofcontents for an auto-generated Table of Contents macro based on headings in your page (/h) for quick in-page jumping.
  • /expand to hide lengthy text blocks for a cleaner look.
  • /quote for a piece of text or citation that stands out with different formatting and font color.
  • /decision for decision boxes that make decisions easy to track.
Pro Tip

Type   /   while editing to quickly see all options to enhance your page and pick one.

Dive deeper into page formatting in Confluence:

Use macros to extend Confluence functionality

Best practices for working with tables in Confluence

Does transparency at work boost creativity? HubSpot thinks so

Create a new page

Learn how to create Confluence pages.

Collaborate on a Confluence page

Learn how to collaborate effectively in Confluence.