Keep it all organized

• The live search macro adds a fully customizable search field to any page. When you start typing, Confluence suggests matching pages, blogs, or comments just like a search engine. Limit the search by space, label, and content type, and choose a snippet to show in results. Type /live search to get started.
• The spaces list macro lets you display all the spaces you want to highlight. Set the parameters to show results from all your spaces, spaces with a certain label, favorites, or the most recent. Type /spaces list to get started.
• The recently updated macro lets you get alerts on all changes to your space and see all new pages, blogs, files, and comments. It's perfect for project landing or information pages and team space home pages. Set the macro’s parameters to filter for authors, spaces, labels, and content type. Type /recently updated to get started.
• The page tree macro display alls or part of the page hierarchy within a space. It provides quick and easy navigation and an overview of content in documentation spaces. Set the parameters to sort pages by certain criteria, reverse the order, include excerpts, and more. Type /page tree to get started.
• The page tree search macro lets you find pages in a specific page hierarchy. It’s useful for searches within one section of the current space, such as a knowledge base or specific part of a page hierarchy like one project in a space that contains multiple projects. Type /page tree search to get started.
• The page index macro lets you see all your space’s pages organized alphabetically. This is helpful for project pages, knowledge base articles, and process and procedure pages in Confluence. Type /page index to get started.

Part of staying organized is deciding what stays and what goes, but our built-in analytics make it easy.

Follow along

1. On any published page, click More actions next to the Share button in the top right corner.
2. Choose “Analytics” from the dropdown menu.
3. Adjust the dates and various dropdown filters for your preferred data display.

Tips

• Start with the Marie Kondo method for organization: Does this page spark joy?
• Get a little more quantitative by using the full functionality of Confluence analytics.
• View insights on your site, including popular spaces, click-through rates, and user data. 
• Drill down to view insights on spaces, like which content performs well and when it was last viewed.
• On each page, the byline shows the number of people who’ve viewed the page. Click for more info.

Once you know which pages make the cut, it’s time to archive the rest.

Don’t worry, though — you can bring them back with a few clicks.

Follow along

1. On a published page, click More actions next to the Share button in the top right.
2. Choose Archive from the dropdown menu.
3. Follow the prompts to archive the page.
4. To restore an archived page, choose Archived pages at the bottom of the page tree sidebar and follow the prompts.

Reminders

• When you archive a page, it’s not deleted yet, but it’s removed from page trees and quick searches. You can find your archived page by following step 4 above.
• Archiving keeps your page tree neat, presentable, and easier for teammates to find relevant pages.  
• Decluttering your page tree reassures content consumers that they’re viewing up-to-date info.
• Find an archived page by scrolling to the bottom of your page tree, then restoring in a few clicks.
• Perform an advanced search to include archived pages in Confluence search results using the advanced search filters.
• Automation in Confluence Premium includes the ability to automatically archive outdated pages, set automatic reminders to review content that might be outdated, or you can bulk archive up to 500 pages at once.