Out of office plan template

To prepare your team members for when you’re next out of office, write down a quick summary in the TL;DR section with the dates when you’re away and short description so they know what to expect. Ask your team members to watch this page as you make updates leading up to your time off.

Make sure that your team members have context around your current work before you head off and let them know if they need to be involved. In the Current Work section, identify the status of your work, link additional resources, “@” mention relevant stakeholders to ensure visibility, and highlight key dates or milestones. Having this list of moving pieces provides a comprehensive one-stop shop for any information while you’re away, but most importantly, peace of mind knowing that your team has you covered.

In case there are any fires while you’re out, give stakeholders the right contacts to address them. Inform any team members or project partners beforehand, then use the Important Contacts space to “@” mention them for others to reach out to on certain topics in your absence. This helps maintain continuity on projects or work efforts while you’re out.