Project Team Health Monitor


The project team Health Monitor helps your project – and more importantly, your project team – function as effectively as possible so you can focus on nailing your deliverables.

Use this health monitor to...

Understand your strengths and weaknesses as a project team.

Identify plays your team should run (and why).

Read why Health Monitors help your team

AND I NEED THIS... WHY?

You start projects with the best of intentions, and when everything goes according to plan, life is beautiful. You've got people who can do great work. Your team culture is collaborative, high-energy, and focused on continuous improvement. And as a result, you're good at Getting $#!τ Done™.

But we've all worked on project teams that don't function like they should. And that's a bummer. We want each member of our project team to feel both full of purpose and unimpeded so they can do the best work of their lives, every single day. That's where the project team Health Monitor comes in.

Over the years, we've observed eight attributes common amongst healthy project teams. This Health Monitor is a chance for your team to get a reading on each of them – to check your vitals, if you will. From there, you can run plays that change the way you work so you're building muscle in your weak areas, and follow up with quick checkpoints to track your progress.

WHO SHOULD BE INVOLVED

Bring the core project team into the room: the project's owner, approver, and everyone executing the day-to-day work to make it happen. Any external stakeholder or others you're keeping informed about the project should sit this one out – it's a session by the team, for the team.

User Team
People

Your team

Pencil icon
Prep Time

5 min

Measure Clock
Time

60 min

HEALTH MONITOR AT-A-GLANCE

  1. With your team, read the definition of each attribute (displayed below) of healthy, high-performing teams out loud. On the count of three have each person rate how they feel the team is doing compared to each definition (thumbs-up/green, thumbs-sideways/yellow, thumbs-down/red). Record the results of each attribute team rating on a Health Monitor grid.
  2. Choose one or two of the attributes rated yellow or red. Select plays that will strengthen these areas.
  3. Schedule your next Health Monitor checkpoint (we recommend monthly).
PREPARATION - WHAT YOU NEED TO COMPLETE A HEALTH MONITOR

Get a Health Monitor grid

A Health Monitor grid is where you record the team ratings for each attribute. It is best to keep a reference of past Health Monitor ratings so you can see how results change over time. You can draw the grid on a whiteboard, download a PDF, or set it up as a Confluence page using our blueprint. View example of a completed Health Monitor grid.

Are you facilitating the session?

Step 1

Team health assessment (10-40 min)

Read the name and definition of the first attribute out loud to the group.

On the count of three have everyone give their rating for that attribute.

Thumbs up / green: "We're strong here"

Thumbs sideways / yellow: “We're ok... but a little shaky"

Thumbs down / red: "We're not healthy"

Repeat for each attribute.

Attribute No.1
1 of 8
전임 소유자

이 프로젝트 결과에 책임이 있는 한 명의 리더가 있습니다. 프로젝트에 최소 80%의 시간을 투자하고, 팀 내부 및 외부의 미션을 달성할 수 있는 사람이어야 합니다.

Attribute No.2
2 of 8
균형 잡힌 팀

역할 및 책임이 분명하고 합의되었습니다. 적절하게 조화를 이룬 기술 집합을 보유한 구성원이 프로젝트에 참여합니다. 팀원이 단계별로 변경될 수 있다는 것을 인정합니다.

Attribute No.3
3 of 8
공통된 이해

팀은 존재 이유 및 문제/요구 사항을 공통적으로 이해하고 있으며, 아이디어를 믿고, 필요한 것이 있다는 점을 확신하고, 서로 신뢰합니다.

Attribute No.4
4 of 8
가치 및 지표

비즈니스 및 사용자의 관점에서 성공의 의미가 명확하며, 대상 사용자 및 비즈니스에 대해 고유한 가치 제안이 있습니다. 성공이 정의되어 있으며, 목표와 성공을 측정할 방법도 포함되어 있습니다.

Attribute No.5
5 of 8
개념 증명

이 문제를 해결해야 하는 이유 및 그 가치를 보여주는 몇몇 종류의 데모를 만들고 테스트했습니다.

Attribute No.6
6 of 8
한 페이지 문서

프로젝트가 한 페이지 문서로 요약되고, 모두가 프로젝트의 목적과 그 가치를 이해할 수 있도록 공유합니다.

Attribute No.7
7 of 8
관리되는 종속성

복잡성, 관련 인프라, 위험, 리소스, 노력 및 시간에 대한 명확한 이해. 우리가 누구에게 의존하는지 및 우리에게 의존하는 사람에 대한 명확한 이해. 

Attribute No.8
8 of 8
속도

팀이 이해 관계자에게 구체적인 반복을(프로덕션의 경우 한결 더 나음) 제공하여 점진적 발전을 이루고 있으며, 이 과정에서 배우고 학습한 교훈을 구현하여 더 뛰어난 성공으로 이어집니다. 

Note how many reds, yellows, and greens there are. Then decide on a rating and record it on your Health Monitor grid. Keep the discussion brief and don't try to solve problems yet. Just understand why everyone chose the rating they did.

Over time, your Health Monitor grid might look something like this:

Attribute

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Full-time owner

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Balanced team

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Shared understanding

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Value and metrics

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Proof of concept

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

One-pager

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Managed dependencies

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Velocity

Checkpoint

1

Checkpoint

2

Checkpoint

3

Checkpoint

4

Checkpoint

5

Step 2

Next steps: choose plays to strengthen yellow and red areas

Here are a few suggested plays for improving in each area. Don't treat these as prescriptions! You know your team better than anyone, so check them out, explore other plays, and do what you think is best.

Step 3

Schedule your next Health Monitor checkpoint

Health Monitors work best when done on a regular schedule; results will change as a projects change. Most teams schedule Health Monitor sessions on a monthly basis. If your team has a lot of red areas, consider a weekly or bi-weekly cadence until you're feeling a bit stronger. Weekly checkpoints can be super-quick (15-30 minutes) since there is already a baseline for your team to work from.

Tips for facilitating a Health Monitor

Setting the context show tips +

The purpose of the Health Monitor to assess how well your team is working together. Brutal honesty is the key here. It's not all doom and gloom, though: you'll uncover good things too, and exchange some high-fives…

You'll be assessing your health strictly within the context of the project you're working on. There are no right or wrong answers, and everyone's opinion is equal.

During the Health Monitor show tips +

If your team includes 8 or more people, you might want to divide into sub-groups and work through the initial ratings for each attribute. Then, come back together and converge on full-team ratings.

If you're new to the Health Monitor, it helps to display the names and descriptions of the eight attributes on a screen, so the team can see them easily.

How you think about red, yellow and green will be unique to your team. Use your intuition and don't worry about establishing standardized criteria for each color – that only distracts from the discussion.

Make sure each person has a voice and a chance to contribute to their group's ratings individually before moving into whole-team discussions.

If your team members tend to "settle" or call something "okay” when it really isn't, start with red as the default rating for all attributes, and make groups justify their way to a green rating.

Resist the temptation to solve problems, and just focus on observations.

Next steps show tips +

Set a regular cadence for Health Monitor checkpoints. Are your reds and yellows moving toward green? Have any of your greens slipped into the red? Regular checks help keep momentum high and catch problem areas before they become destructive.

Some teams incorporate checkpoints into an existing team ritual, like a weekly team meeting. Other teams periodically replace rituals like sprint retrospectives or stand-ups with a checkpoint. But you can schedule the checkpoints separately, if need be.

For the checkpoint, pull up your Health Monitor grid. Have the full team assess how they're doing on each attribute using the same red/yellow/green ratings.

Pay special attention to the attributes you chose to focus on during the full Health Monitor session. When one goes green, choose a new focus and look for plays that will help. Remember: the plays are different ways of going about your daily work, which means you can run them even if you aren't struggling. Preventative care works for teams just like it works for our bodies!

Not so sure about all this?

No worries. We answered users' most common questions about the Health Monitor in this handy-dandy blog post.

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