Project Management Frameworks in Jira Work Management

Effective project management involves coordinating various aspects such as processes, tools, and team members to ensure the successful execution of work. By implementing a project management framework, teams can map out the progression of individual project steps – from beginning to completion.

What are project management frameworks?

A project management framework lays out the procedures, tasks, resources, and tools necessary to guide a project. It’s composed of three parts: the project life cycle, the project control cycle, and tools & templates.

The project life cycle outlines how you will set up your project. Typically, it consists of five phases: initiation, planning, execution, monitoring, and closure.

Initiation: Before planning and setting a timeline, a project needs to be defined at a high level. This involves determining the business case, goals and objectives, major deliverables, and success criteria.
Planning: During the planning phase, a detailed plan is developed. Team members will usually answer questions about the project's goal, key performance indicators (KPIs), scope, budget, risks involved, team members' roles, and tasks required to meet milestones.
Execution: This is when the team goes heads down and completes the project tasks they identified. As the team continues to work on their project to-dos, they also become engaged with the monitoring phase.
Monitoring: During this phase, team members evaluate the project regularly to ensure that they meet task deadlines, avoid scope creep, stay within budget, and remain committed to the goal. This usually happens at the same time as the closure phase.
Closure: To successfully complete the project, the team must finalize loose ends, which may include a post-mortem or retrospective to review successes and areas for improvement, presenting a final report to stakeholders, and retaining project documentation for future reference.

In the project control cycle, it’s important to actively monitor and manage the project. This involves managing and mitigating risks, tracking progress across teams and team members, and communicating project statuses with stakeholders. There are typically five stages in the project control cycle.

Stage 1: During the initial stage of a project, a plan is drafted that will serve as a guide for all teams involved. This plan should be carefully crafted in order to ensure that everyone is on the same page and knows what their role is throughout the project.
Stage 2: The next stage consists of keeping a close eye on the progress of the project across all team members involved. The aim of this stage is to ensure that everything runs smoothly and efficiently.
Stage 3: Team members assess the real progress made and compare it with the planned progress.
Stage 4: Team members should then evaluate if there have been any deviations from the initial plan and analyze their potential implications. It’s also critical to assess the impact of any changes made and ensure that they are aligned with the project objectives.
Stage 5: During the final stage of the project, there may need to be adjustments to ensure that everyone is on the right path.

Using tools and templates can help teams establish a solid foundation for implementing project management frameworks. These templates help to reduce the workload needed to prepare a project plan and documents. By using standardized outlines, content, and examples, team members can easily improve the efficiency and effectiveness of their projects.

Types of project management frameworks

There are a range of frameworks that can be utilized for various project types, team sizes, industries, and budgets. Below are examples of the most common project management frameworks:

Agile project management is an iterative approach to managing software development projects that focuses on continuous releases and incorporates customer feedback with every iteration.
Scrum is an agile project management framework that assists teams in organizing and managing their work using a set of values, principles, and practices. This framework is designed to be flexible and adaptable, allowing teams to respond quickly to changes in their environment.
Kanban is a great way to manage tasks and improve processes. It emphasizes real-time communication of capacity and full transparency of work. By representing work items visually on a board, team members can easily see the state of every piece of work at any time.
Lean is a methodology that focuses on continuous process improvement, efficient resource management, and effective work management. The ultimate objective of this framework is to enhance productivity and add value while minimizing waste.
Waterfall is a conventional sequential framework for planning and executing projects. Each phase ends before the next one begins, so there is no overlap between them.

Project management framework best practices

Effective communication is crucial for project success. When teams have clear and consistent channels, they can collaborate seamlessly, make better decisions, and achieve their goals more efficiently.

Having a repository for notes, documents, comments, and milestones can provide significant benefits during the review process and future projects. By using lessons from previous projects, changes can be made to the new framework to improve efficiency.

Pairing Atlassian tools such as Jira with Confluence allows teams to manage projects while collaborating on content. Jira makes it easy to plan, track, and manage your projects, while Confluence centralizes project-related documentation and resources.

Qu'est-ce que Jira Work Management ?

Jira Work Management is a project management tool that makes it easy for business teams to plan, collaborate, deliver, and report on work – all in one place. Built on the Jira platform, Jira Work Management connects business teams with software teams working in Jira Software, enabling cross-functional teams to plan, track, and deliver work together on a single platform.

From campaign launches to new employee onboarding, Jira Work Management helps business teams – from Marketing, Design, Operations, HR, and beyond – tackle any type of work with customizable workflows, forms for easy intake, flexible views like Lists, Calendars, Boards, Timelines, and more.

Benefits of Jira Work Management for project management

By using Jira Work Management for project management, teams can effortlessly manage their projects, no matter how complex. Here are some of the many ways Jira Work Management unlocks value for teams:

It’s built for every use case. Jira Work Management gives business teams the power of Jira, wrapped in a friendly, intuitive interface, with easy-to-use templates, configurable workflows, and limitless automations.
It unlocks visibility for strategic decision-making. Team leads easily get a clear view of what their team is working on with just a few clicks, from quick snapshot summaries to pre-configured reports.
It bridges cross-functional teams. Jira Work Management connects with Jira Software to enable business and software teams to easily build shared roadmaps, cross-team workflows, dependencies, and more.
It lets you do incredible work in context. Spend less time context-switching by working on Confluence pages directly within Jira Work Management, and use integrations like Slack, Figma, and more to bring all your most-used apps into one place.

Using Jira Work Management for project management frameworks

Jira Work Management simplifies the process of following your project management frameworks, making it effortless to stay on track.

Jira Work Management’s Board view can help you optimize your workflow by utilizing a Kanban board. This makes it easier to visualize the progress of tasks, establish priorities, and allow team members to provide updates and comments with greater autonomy.
Jira Work Management's Timeline view makes project planning with Gantt charts a breeze. It allows for easy task assignment, deadline management, and dependency linking.

Whether you need custom workflows, automations, or processes like approvals or intake, Jira Work Management is purpose-built to make your projects successful – no matter how small or complex.

Defining your project goals and objectives

When starting a project, it’s important to establish clear goals and objectives. Goals offer a broader perspective of what the project aims to accomplish and should align with the overall business objectives. Objectives are more precise statements that describe tangible deliverables that the project will produce. By setting both goals and objectives, you can ensure that your project remains focused and in line with broader priorities.

Jira Work Management integrates with other Atlassian tools to enable a connected workspace where you can tie goals and objectives to every project, and easily work on project content and documentation. You can link projects to goals in Atlas, and create a project plan in Confluence to define project details and objectives.

Confluence integrates with Jira Work Management to make it easy to work on project documents without having to switch tabs and leave Jira Work Management. You can also bring Jira Work Management project views into Confluence pages and easily share what your team is working on directly within a project document.

Mode collaboratif dans la vue de liste de Jira Work Management

Pages tab in Jira Work Management with Confluence integration

Creating a project structure

A well-organized project structure helps ensure that all participants understand their roles, responsibilities, and what they need to do. It serves as a guide for running a project smoothly. Without proper structure and organization, a project can quickly become chaotic and unmanageable.

To create a project structure in Jira Work Management, you can easily use one of the pre-made templates available in the template library. These templates are pre-configured for different types of work and team use cases – from Marketing, Design, Operations, HR, Sales, and more. If you need to make adjustments to fit your team’s needs, each template can be easily customized.

Templates in Jira Work Management

Developing a project timeline

A project timeline is an essential tool for teams to gain a complete understanding of the tasks and activities involved in a project. It offers a comprehensive overview of the entire project from start to finish, making it easy for you to identify when each task begins and its corresponding deadline. Additionally, it helps determine if any given task relies on another.

La vue Chronogramme de Jira Work Management permet d'afficher un diagramme de Gantt représentant la chronologie et les tâches impliquées, ainsi que les dépendances entre les tâches. Cela permet aux équipes d'en savoir facilement plus sur les tâches à venir, les calendriers des projets et les délais généraux. Lorsque vous faites un zoom arrière, ces graphiques donnent un aperçu du travail à effectuer, du responsable de chaque tâche et de la date à laquelle elle doit être terminée.

Vue Chronogramme de Jira Work Management

Attribution des tâches et des responsabilités

L'attribution des rôles dans le projet est un moyen efficace de responsabiliser les membres de l'équipe quant à leur travail. En tant que responsable de la qualité et de l'exécution en temps voulu de ses tâches, chaque membre de l'équipe contribue au succès du projet. Cette responsabilité aide également les chefs d'équipe à identifier et à résoudre les problèmes qui peuvent survenir, tels que les retards ou le manque de ressources.

Depuis chaque tâche dans Jira Work Management, vous pouvez facilement attribuer une tâche à un propriétaire et définir le degré de priorité, la date de début, la date limite et toute autre information personnalisée que vous souhaitez inclure.

Vue des tâches dans Jira Work Management

Surveillance et suivi des avancements

Un suivi efficace des projets aide tout le monde à rester concentré et à résoudre les éventuels tickets, et permet aux responsables de communiquer avec leurs équipes tout en gardant un œil sur les composants essentiels tels que les ressources, les tâches et les dates limites.

La vue Résumé dans Jira Work Management donne un aperçu des activités du projet et des statistiques afin de faciliter la rédaction de rapports. Vous pouvez avoir un excellent instantané de l'avancement, de l'activité, des priorités, des types de travail et de la charge de travail.

Vue Résumé dans Jira Work Management

Communication et collaboration avec votre équipe

La communication collaborative devient facile lorsque les membres de l'équipe peuvent travailler ensemble sur le contenu en temps réel. Le mode d'édition collaborative en temps réel dans Jira Work Management est une expérience multijoueur permettant de réaliser des mises à jour contextuelles et en temps réel. Cela permet également aux membres de l'équipe de voir qui est en ligne au même moment dans les vues Tableau, Liste, Calendrier et Chronogramme.

Mode collaboratif en temps réel dans Jira Work Management

Lorsqu'un projet est en cours, restez synchronisé sur chaque tâche en ajoutant des commentaires et en modifiant l'état des tâches. La bibliothèque de règles d'automatisation de Jira simplifie le processus de création des règles d'automatisation pour envoyer des mises à jour par e-mail, Slack, Microsoft Teams ou toute autre plateforme jugée pratique par l'équipe.

Souhaitez-vous collaborer avec des équipes de développeurs ? La fonctionnalité des dates de sortie partagées dans Jira Work Management permet à votre équipe de coordonner et d'aligner votre travail en ajoutant les dates de sortie directement depuis Jira Software à tes calendriers Jira Work Management. Les projets commerciaux et logiciels peuvent également être connectés à Advanced Roadmaps pour une visibilité interfonctionnelle et une cartographie des dépendances (disponible avec les offres Jira Software Premium et Enterprise).

Dates de publication partagées en vue Calendrier

Révision et analyse de votre projet

L'évaluation de l'avancement d'un projet permet non seulement de l'améliorer, mais elle permet également aux membres de l'équipe de tirer des enseignements importants, à la fois des réussites et des défis.

L'onglet Rapports de Jira Work Management permet d'accéder facilement à une gamme de rapports qui affichent des statistiques concernant des personnes, des projets, des versions ou des informations sur des tickets spécifiques.

Onglet Rapports de Jira Work Management

Pour créer et consulter des rapports entièrement personnalisés, vous pouvez utiliser les Tableaux de bord Jira qui vous permettront de créer un tableau de bord personnel et d'ajouter des gadgets pour suivre les missions et tickets sur lesquels vous travaillez. Les tableaux de bord sont conçus pour afficher des gadgets qui vous aident à organiser vos projets, vos missions et vos succès à partir de différents graphiques.

Si vous avez une offre Premium Jira Work Management et que vous souhaitez voir le travail sur plusieurs projets en même temps, la fonction Aperçus constitue un excellent moyen de consulter une vue agrégée Résumé, Calendrier et Chronogramme du travail réalisé sur plusieurs projets.

Commencer à utiliser Jira Work Management pour vos projets

En disposant d'un framework bien défini, les équipes peuvent améliorer la collaboration, accroître l'efficacité et réduire les risques. Cependant, la gestion de projets complexes nécessite des outils appropriés, et c'est là que Jira Work Management s'avère utile.

Grâce aux vues de projet flexibles, aux flux de travail et aux automatisations personnalisables de Jira Work Management, ainsi qu'aux fonctionnalités de reporting, il est facile de créer une structure de gestion de projet répondant aux exigences spécifiques de votre équipe.

Essayez Jira Work Management gratuitement (jusqu'à 10 utilisateurs), ou accédez à Jira Work Management avec votre offre Jira Software. Lancez-vous dès aujourd'hui avec un modèle Jira Work Management.

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