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Project Management Frameworks in Jira Work Management

Effective project management involves coordinating various aspects such as processes, tools, and team members to ensure the successful execution of work. By implementing a project management framework, teams can map out the progression of individual project steps – from beginning to completion.

What are project management frameworks?

A project management framework lays out the procedures, tasks, resources, and tools necessary to guide a project. It’s composed of three parts: the project life cycle, the project control cycle, and tools & templates.

The project life cycle outlines how you will set up your project. Typically, it consists of five phases: initiation, planning, execution, monitoring, and closure.

  1. Initiation: Before planning and setting a timeline, a project needs to be defined at a high level. This involves determining the business case, goals and objectives, major deliverables, and success criteria.
  2. Planning: During the planning phase, a detailed plan is developed. Team members will usually answer questions about the project's goal, key performance indicators (KPIs), scope, budget, risks involved, team members' roles, and tasks required to meet milestones.
  3. Execution: This is when the team goes heads down and completes the project tasks they identified. As the team continues to work on their project to-dos, they also become engaged with the monitoring phase.
  4. Monitoring: During this phase, team members evaluate the project regularly to ensure that they meet task deadlines, avoid scope creep, stay within budget, and remain committed to the goal. This usually happens at the same time as the closure phase.
  5. Closure: To successfully complete the project, the team must finalize loose ends, which may include a post-mortem or retrospective to review successes and areas for improvement, presenting a final report to stakeholders, and retaining project documentation for future reference.

In the project control cycle, it’s important to actively monitor and manage the project. This involves managing and mitigating risks, tracking progress across teams and team members, and communicating project statuses with stakeholders. There are typically five stages in the project control cycle.

  • Stage 1: During the initial stage of a project, a plan is drafted that will serve as a guide for all teams involved. This plan should be carefully crafted in order to ensure that everyone is on the same page and knows what their role is throughout the project.
  • Stage 2: The next stage consists of keeping a close eye on the progress of the project across all team members involved. The aim of this stage is to ensure that everything runs smoothly and efficiently.
  • Stage 3: Team members assess the real progress made and compare it with the planned progress.
  • Stage 4: Team members should then evaluate if there have been any deviations from the initial plan and analyze their potential implications. It’s also critical to assess the impact of any changes made and ensure that they are aligned with the project objectives.
  • Stage 5: During the final stage of the project, there may need to be adjustments to ensure that everyone is on the right path.

Using tools and templates can help teams establish a solid foundation for implementing project management frameworks. These templates help to reduce the workload needed to prepare a project plan and documents. By using standardized outlines, content, and examples, team members can easily improve the efficiency and effectiveness of their projects.

Types of project management frameworks

There are a range of frameworks that can be utilized for various project types, team sizes, industries, and budgets. Below are examples of the most common project management frameworks:

  • Agile project management is an iterative approach to managing software development projects that focuses on continuous releases and incorporates customer feedback with every iteration.
  • Scrum is an agile project management framework that assists teams in organizing and managing their work using a set of values, principles, and practices. This framework is designed to be flexible and adaptable, allowing teams to respond quickly to changes in their environment.
  • Kanban is a great way to manage tasks and improve processes. It emphasizes real-time communication of capacity and full transparency of work. By representing work items visually on a board, team members can easily see the state of every piece of work at any time.
  • Lean is a methodology that focuses on continuous process improvement, efficient resource management, and effective work management. The ultimate objective of this framework is to enhance productivity and add value while minimizing waste.
  • Waterfall is a conventional sequential framework for planning and executing projects. Each phase ends before the next one begins, so there is no overlap between them.

Project management framework best practices

Effective communication is crucial for project success. When teams have clear and consistent channels, they can collaborate seamlessly, make better decisions, and achieve their goals more efficiently.

Having a repository for notes, documents, comments, and milestones can provide significant benefits during the review process and future projects. By using lessons from previous projects, changes can be made to the new framework to improve efficiency.

Pairing Atlassian tools such as Jira with Confluence allows teams to manage projects while collaborating on content. Jira makes it easy to plan, track, and manage your projects, while Confluence centralizes project-related documentation and resources.

Wat is Jira Work Management?

Jira Work Management is a project management tool that makes it easy for business teams to plan, collaborate, deliver, and report on work – all in one place. Built on the Jira platform, Jira Work Management connects business teams with software teams working in Jira Software, enabling cross-functional teams to plan, track, and deliver work together on a single platform.

From campaign launches to new employee onboarding, Jira Work Management helps business teams – from Marketing, Design, Operations, HR, and beyond – tackle any type of work with customizable workflows, forms for easy intake, flexible views like Lists, Calendars, Boards, Timelines, and more.

Benefits of Jira Work Management for project management

By using Jira Work Management for project management, teams can effortlessly manage their projects, no matter how complex. Here are some of the many ways Jira Work Management unlocks value for teams:

  1. It’s built for every use case. Jira Work Management gives business teams the power of Jira, wrapped in a friendly, intuitive interface, with easy-to-use templates, configurable workflows, and limitless automations.
  2. It unlocks visibility for strategic decision-making. Team leads easily get a clear view of what their team is working on with just a few clicks, from quick snapshot summaries to pre-configured reports.
  3. It bridges cross-functional teams. Jira Work Management connects with Jira Software to enable business and software teams to easily build shared roadmaps, cross-team workflows, dependencies, and more.
  4. It lets you do incredible work in context. Spend less time context-switching by working on Confluence pages directly within Jira Work Management, and use integrations like Slack, Figma, and more to bring all your most-used apps into one place.

Using Jira Work Management for project management frameworks

Jira Work Management simplifies the process of following your project management frameworks, making it effortless to stay on track.

  • Jira Work Management’s Board view can help you optimize your workflow by utilizing a Kanban board. This makes it easier to visualize the progress of tasks, establish priorities, and allow team members to provide updates and comments with greater autonomy.
  • Jira Work Management's Timeline view makes project planning with Gantt charts a breeze. It allows for easy task assignment, deadline management, and dependency linking.

Whether you need custom workflows, automations, or processes like approvals or intake, Jira Work Management is purpose-built to make your projects successful – no matter how small or complex.

Defining your project goals and objectives

When starting a project, it’s important to establish clear goals and objectives. Goals offer a broader perspective of what the project aims to accomplish and should align with the overall business objectives. Objectives are more precise statements that describe tangible deliverables that the project will produce. By setting both goals and objectives, you can ensure that your project remains focused and in line with broader priorities.

Jira Work Management integrates with other Atlassian tools to enable a connected workspace where you can tie goals and objectives to every project, and easily work on project content and documentation. You can link projects to goals in Atlas, and create a project plan in Confluence to define project details and objectives.

Confluence integrates with Jira Work Management to make it easy to work on project documents without having to switch tabs and leave Jira Work Management. You can also bring Jira Work Management project views into Confluence pages and easily share what your team is working on directly within a project document.

Samenwerkingsmodus in de Jira Work Management-lijstweergave

Pages tab in Jira Work Management with Confluence integration

Creating a project structure

A well-organized project structure helps ensure that all participants understand their roles, responsibilities, and what they need to do. It serves as a guide for running a project smoothly. Without proper structure and organization, a project can quickly become chaotic and unmanageable.

To create a project structure in Jira Work Management, you can easily use one of the pre-made templates available in the template library. These templates are pre-configured for different types of work and team use cases – from Marketing, Design, Operations, HR, Sales, and more. If you need to make adjustments to fit your team’s needs, each template can be easily customized.

JWM templates

Templates in Jira Work Management

Developing a project timeline

A project timeline is an essential tool for teams to gain a complete understanding of the tasks and activities involved in a project. It offers a comprehensive overview of the entire project from start to finish, making it easy for you to identify when each task begins and its corresponding deadline. Additionally, it helps determine if any given task relies on another.

De Tijdlijnweergave van Jira Work Management bevat een Gantt-grafiek met de tijdlijn en de bijbehorende taken, evenals de taakafhankelijkheden. Zo krijgen teams gemakkelijk inzicht in aankomende taken, projectplanningen en algemene tijdlijnen. Als je uitzoomt op deze grafieken, zie je een overzicht van het werk dat gedaan moet worden, wie verantwoordelijk is voor elke taak en wanneer deze klaar moet zijn.


Tijdlijnweergave in Jira Work Management

Taken en verantwoordelijkheden toewijzen

Het toewijzen van projectrollen is een effectieve manier om teamleden een gevoel van verantwoordelijkheid voor hun werk te geven. Door de verantwoording te nemen voor de kwaliteit en tijdige uitvoering van hun taken, draagt elk teamlid bij aan het succes van het project. Deze verantwoordelijkheid helpt de teamleiders ook bij het identificeren en aanpakken van eventuele problemen, zoals vertragingen of ontbrekende bronnen.

Je kunt aan elke taak in Jira Work Management eenvoudig een eigenaar toewijzen en een prioriteit, startdatum, vervaldatum en eventuele andere gewenste aangepaste informatie opgeven.


Taakoverzicht in Jira Work Management

De voortgang bewaken en bijhouden

Effectieve projectmonitoring helpt iedereen gefocust te blijven en eventuele issues op te lossen. Het stelt managers ook in staat om met hun teams te communiceren en tegelijkertijd een oogje te houden op essentiële componenten, zoals bronnen, taken en deadlines.

De Samenvattingsweergave in Jira Work Management geeft een overzicht van de projectactiviteiten en -statistieken, zodat je binnen een handomdraai rapporten kunt opstellen. Je ziet een algemene momentopname van de voortgang, activiteiten, prioriteiten, soorten werk en workload.


Samenvattingsweergave in Jira Work Management

Communiceren en samenwerken met je team

Op samenwerking gerichte communicatie is heel eenvoudig wanneer teamleden in real time kunnen samenwerken aan inhoud. De Jira Work Management-modus voor gezamenlijk bewerken in real time is een multiplayer-ervaring voor updates die in de juiste context en in real time worden aangebracht. Zo kunnen teamleden in de Bord-, Lijst-, Kalender- en Tijdlijnweergaven ook zien wie er tegelijkertijd online is.


De realtime samenwerkingsmodus van Jira Work Management

Blijf op de hoogte van elke taak van lopende projecten door opmerkingen toe te voegen en de taakstatus te wijzigen. Met de automatiseringsbibliotheek van Jira kun je eenvoudiger automatiseringen aanmaken voor het verzenden van updates via e-mail, Slack, Microsoft Teams of elk ander platform waar het team graag mee werkt.

Samenwerken met ontwikkelaarsteams? Met de Jira Work Management-functie voor gedeelde releasedatums kan je team je werk coördineren en op elkaar afstemmen door releasedatums van Jira Software rechtstreeks toe te voegen aan je Jira Work Management-kalenders. Zakelijke en softwareprojecten kunnen ook gekoppeld worden aan Advanced Roadmaps voor multifunctionele zichtbaarheid en het in kaart brengen van afhankelijkheden (beschikbaar met Jira Software Premium- en Enterprise-abonnementen).


Gedeelde releasedatums in de kalenderweergave

Je project beoordelen en analyseren

Door de voortgang van een project te beoordelen, verbeter je niet alleen het project, maar kunnen je teamleden ook belangrijke zaken opsteken van zowel de prestaties als de problemen.

Via het tabblad Rapporten in Jira Work Management heb je snel toegang tot een reeks rapporten met statistieken voor bepaalde mensen, projecten, versies of informatie over issues.


Tabblad Rapporten in Jira Work Management

Wil je volledig aangepaste rapporten maken en bekijken? Gebruik dan Jira Dashboards om een persoonlijk dashboard te maken en gadgets toe te voegen om bij te houden aan welke opdrachten en issues je werkt. Dashboards zijn ontworpen om in verschillende grafieken gadgets weer te geven die je helpen bij het organiseren van je projecten, opdrachten en prestaties.

Als je een Jira Work Management Premium-abonnement hebt en je werk aan meerdere projecten tegelijk wilt zien, kies dan de functie Overzichten. Dat is een handige manier om een samengevoegde Samenvattings-, Kalender- en Tijdlijnweergave te zien van je werk aan meerdere projecten.

Aan de slag met Jira Work Management voor je projecten

Een duidelijk gedefinieerd projectframework helpt teams de samenwerking te verbeteren, de efficiëntie te verhogen en de risico's te verlagen. Voor het beheren van complexe projecten heb je echter de juiste tools nodig en dan komt Jira Work Management goed van pas.

Met de flexibele projectweergaven, de aanpasbare workflows en automatiseringen, en de rapportagemogelijkheden van Jira Work Management kun je eenvoudig een projectmanagementstructuur opstellen die voldoet aan de specifieke vereisten van je team.

Probeer Jira Work Management gratis uit (maximaal 10 gebruikers), of gebruik Jira Work Management met je Jira Software-abonnement. Ga vandaag nog aan de slag met een Jira Work Management-sjabloon.