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Sjabloon voor mijn gebruikershandleiding

door Atlassian

What makes your team members tick? Use this to find out.

Sjabloon gebruiken
Sjabloon voor mijn gebruikershandleiding

You like to think that you know a lot about the people you work with. You know that your deskmate takes her coffee black and that your boss chews his thumb nail when he’s thinking about something intently. But how much do you really know about your team members? Do you know what motivates them at work? Or how they prefer to receive feedback? Or when they feel their most focused and productive? If you’re drawing a blank, we have your back. Use this user manual template with your team to get the lowdown on what makes everybody tick.

Het Mijn gebruikershandleiding-sjabloon gebruiken

Stap 1. Geef je team huiswerk

Geef elk teamlid deze sjabloon en ruim de tijd om deze individueel in te vullen om het meeste uit deze oefening te halen. Teamleden kunnen hun voorkeuren gemakkelijker en nauwkeuriger invullen als ze ongeveer een week de tijd hebben. Dit is efficiënter dan wanneer ze snel de 11 rijen van de sjabloon (waarin alles tussen favoriete spreekwoorden tot de grootste uitdagingen wordt gevraagd) tijdens één sessie invullen. 

Zorg dat je een beetje context geeft over deze activiteit wanneer je de sjabloon aan je teamleden geeft. Deze oefening is niet bedoeld om gebreken te benadrukken of om teamleden aan zichzelf te laten twijfelen. Dit is juist een manier om elkaar beter te leren kennen en de samenwerking te verbeteren.

Stap 2. Breng je team bijeen

It’s time to get a team meeting on the calendar. Remind everybody that they should bring their own filled out user manual template to this get together, as that will be your main topic of conversation.

The goal of this meeting is to give everybody a chance to share what they filled out in their own template. If you have a large team, you might want to save time by splitting into smaller groups. But if your team is on the smaller side, a team-wide conversation can help get everybody on the same page. Everybody – even the people who wouldn’t normally be inclined to assert their preferences or expectations – is required to walk through what they filled out in their user manual. 

This should be an open conversation. Encourage your team members to ask each other clarifying questions and offer insights and observations (provided they’re polite and professional, of course) about their own experiences working with that person.

Stap 2. Breng je team bijeen

Stap 3. Zorg dat de informatie toegankelijk is

User manuals only serve their purpose when your team uses them. They’re not something that you should discuss once in a well-intentioned meeting, before letting them collect digital cobwebs.

Store them somewhere safe and accessible where your entire team can easily refer to them. Perhaps link to them from your team homepage or other internal team page. These manuals contain tons of valuable information that will help your team work together more effectively, so make it easy for them to get their hands on those details when they need them.

Stap 4. Herhaal deze activiteit

Not only will your team continue to evolve, but so will their preferences. You don’t want people to feel locked into the information they listed two or three years ago.

Whenever you bring on a new team member, provide them with this template and ask them to share their details with the team. You can give your existing team members a chance to discuss any recent updates to their own user manual at that same time, so that people always have the most up-to-date information about how to communicate and collaborate.


Atlassian is een softwarebedrijf dat producten voor softwareontwikkelaars, projectmanagers en contentbeheer ontwikkelt.

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