How PedidosYa migrated from monday to Jira to improve collaboration, reduce costs, and scale

Challenge: With multiple tools and no standardized workflows, PedidosYa wanted a centralized platform to save money and improve collaboration between tech and business teams.

Solution: By migrating from monday.com to Atlassian with the help of INCO, PedidosYa consolidated workflows in Jira and Confluence, optimizing project and operations management.

Impact: Within three months of migrating, the company is now saving 66% in license costs for non-technical teams and enabling collaboration for more than 600 users across the organization.

The challenges of growth: When disconnected tools hinder efficiency

As a leader in the online food delivery sector in Latin America, PedidosYa was experiencing accelerated growth. However, this rapid growth brought with it significant challenges, and the use of disconnected tools began to affect their efficiency. Operations, marketing, human resources, and technology departments worked on separate platforms, which created duplicate tasks, high operating costs, and complicated collaboration. Integration between departments seemed distant, and efforts to coordinate increased.

"We wanted a centralized solution that would facilitate communication and visibility across all teams, from IT to marketing," says Internal IT Support Sr. Analyst, Juan da Silva. Consolidating the work on a single platform was the answer so that all teams could collaborate fluidly and effectively.

The strategic decision to transition from monday.com to Jira

PedidosYa found the solution to their challenges in Atlassian cloud.

With the support of INCO, the company quickly mapped monday.com's processes, optimized them, and adapted them for Jira. INCO provided strategic and operational advice, guiding the customization of workflows, specific configurations, and the implementation of key automations. This allowed an agile and simple migration of technical teams to Jira, integrating the solution with Jira Service Management and Confluence.

PedidosYa has already taken advantage of the out-of-the-box templates within Jira to quickly implement and migrate 80% of the necessary processes, allowing them to focus on specific areas that needed customization.

Atlassian's flexibility allowed cases requiring customizations to be solved intuitively, completing the migration of 600 users in just three months.

"Atlassian's platform was not only easily adapted to our needs, but also facilitated rapid adoption across the company, with non-technical teams integrating seamlessly," explains Juan.

In addition to improving collaboration, this migration reduced licensing costs by 66%, consolidating Atlassian as an efficient and profitable solution for PedidosYa.

Escalabilidade e automação como base para a eficiência

Ao consolidar todas as operações na plataforma central baseada em nuvem da Atlassian, com a qual muitos funcionários já estavam familiarizados, a PedidosYa não só economizou tempo evitando a necessidade de treinar pessoas em várias plataformas, mas também simplificou tarefas repetitivas, padronizando fluxos de trabalho e transferindo a manutenção para a Atlassian. Apenas a transferência da manutenção economizou de 8 a 10 horas por semana para a empresa, ou seja, mais de 400 horas por ano.

A automatização de tarefas rotineiras, como atribuir e responder incidentes, também ajudou as equipes a poupar tempo para se concentrar em trabalhos de maior valor e ampliar seus esforços. "Graças às automações do Jira e do Confluence, a gente conseguiu criar fluxos de trabalho que se adaptam à nossa operação, melhorando a eficiência de cada equipe" diz Juan.

More visibility, more collaboration, and fewer costs

The move to Atlassian cloud not only improved efficiency, but also brought greater visibility for company leaders, who can now see real-time project progress through Jira dashboards. This visibility has been key for the marketing department, which now has a structured and centralized workflow that has improved coordination with other departments.

“By integrating everyone into the same suite and ending their use of monday.com, PedidosYa has also reduced license costs by 66%. Now, technical and non-technical teams collaborate efficiently, enjoying a centralized process in Jira and Confluence that allows tasks to be scaled and automated,” says Juan.

Evolução com apoio do pacote de nuvem da Atlassian

Com a experiência positiva dessa migração, a PedidosYa planeja expandir o uso das ferramentas da Atlassian em mais áreas, testando novas funcionalidades para melhorar a escalabilidade e a colaboração em toda a organização. Segundo Juan: "Agora, com a nuvem da Atlassian, a gente tem visibilidade em tempo real e uma visão clara de todos os projetos, o que permite identificar áreas de melhoria e avançar com mais rapidez, algo que antes era impossível com várias ferramentas."