How PedidosYa migrated from monday to Jira to improve collaboration, reduce costs, and scale

Challenge: With multiple tools and no standardized workflows, PedidosYa wanted a centralized platform to save money and improve collaboration between tech and business teams.

Solution: By migrating from monday.com to Atlassian with the help of INCO, PedidosYa consolidated workflows in Jira and Confluence, optimizing project and operations management.

Impact: Within three months of migrating, the company is now saving 66% in license costs for non-technical teams and enabling collaboration for more than 600 users across the organization.

The challenges of growth: When disconnected tools hinder efficiency

As a leader in the online food delivery sector in Latin America, PedidosYa was experiencing accelerated growth. However, this rapid growth brought with it significant challenges, and the use of disconnected tools began to affect their efficiency. Operations, marketing, human resources, and technology departments worked on separate platforms, which created duplicate tasks, high operating costs, and complicated collaboration. Integration between departments seemed distant, and efforts to coordinate increased.

"We wanted a centralized solution that would facilitate communication and visibility across all teams, from IT to marketing," says Internal IT Support Sr. Analyst, Juan da Silva. Consolidating the work on a single platform was the answer so that all teams could collaborate fluidly and effectively.

The strategic decision to transition from monday.com to Jira

PedidosYa found the solution to their challenges in Atlassian cloud.

With the support of INCO, the company quickly mapped monday.com's processes, optimized them, and adapted them for Jira. INCO provided strategic and operational advice, guiding the customization of workflows, specific configurations, and the implementation of key automations. This allowed an agile and simple migration of technical teams to Jira, integrating the solution with Jira Service Management and Confluence.

PedidosYa has already taken advantage of the out-of-the-box templates within Jira to quickly implement and migrate 80% of the necessary processes, allowing them to focus on specific areas that needed customization.

Atlassian's flexibility allowed cases requiring customizations to be solved intuitively, completing the migration of 600 users in just three months.

"Atlassian's platform was not only easily adapted to our needs, but also facilitated rapid adoption across the company, with non-technical teams integrating seamlessly," explains Juan.

In addition to improving collaboration, this migration reduced licensing costs by 66%, consolidating Atlassian as an efficient and profitable solution for PedidosYa.

Schaalbaarheid en automatisering als steunpilaren van efficiëntie

Door alle activiteiten te consolideren in het centrale, cloudgebaseerde platform van Atlassian, waar veel werknemers al bekend mee waren, bespaarde PedidosYa niet alleen tijd omdat ze mensen niet meer hoefden te trainen op verschillende platformen, maar ook doordat repetitieve taken werden gestroomlijnd, workflows gestandaardiseerd en het onderhoud werd overgedragen aan Atlassian. Alleen al het overdragen van onderhoud heeft het bedrijf 8 tot 10 uur per week bespaard, ofwel meer dan 400 uur per jaar.

Het automatiseren van routinetaken, zoals het toewijzen van en reageren op incidenten, heeft teams ook geholpen om tijd vrij te maken om zich te richten op werk van hogere waarde en om hun inspanningen op te schalen. "Dankzij de automatisering van Jira en Confluence konden we workflows aanmaken die meegroeien met onze activiteiten, waardoor de efficiëntie van elk team werd verbeterd," zegt Juan.

More visibility, more collaboration, and fewer costs

The move to Atlassian cloud not only improved efficiency, but also brought greater visibility for company leaders, who can now see real-time project progress through Jira dashboards. This visibility has been key for the marketing department, which now has a structured and centralized workflow that has improved coordination with other departments.

“By integrating everyone into the same suite and ending their use of monday.com, PedidosYa has also reduced license costs by 66%. Now, technical and non-technical teams collaborate efficiently, enjoying a centralized process in Jira and Confluence that allows tasks to be scaled and automated,” says Juan.

Evolutie ondersteund door de Atlassian Cloud-suite

Door de positieve ervaringen met deze migratie heeft PedidosYa plannen om het gebruik van Atlassian-tools op meer gebieden uit te breiden en nieuwe functionaliteiten te verkennen om de schaalbaarheid en samenwerking in de hele organisatie te verbeteren. Juan zegt: "Met Atlassian Cloud hebben we nu realtime inzicht en een duidelijk overzicht van al onze projecten, waardoor we verbeterpunten kunnen identificeren en sneller kunnen handelen — iets wat voorheen onmogelijk was met meerdere tools."