How PedidosYa migrated from monday to Jira to improve collaboration, reduce costs, and scale

Challenge: With multiple tools and no standardized workflows, PedidosYa wanted a centralized platform to save money and improve collaboration between tech and business teams.

Solution: By migrating from monday.com to Atlassian with the help of INCO, PedidosYa consolidated workflows in Jira and Confluence, optimizing project and operations management.

Impact: Within three months of migrating, the company is now saving 66% in license costs for non-technical teams and enabling collaboration for more than 600 users across the organization.

The challenges of growth: When disconnected tools hinder efficiency

As a leader in the online food delivery sector in Latin America, PedidosYa was experiencing accelerated growth. However, this rapid growth brought with it significant challenges, and the use of disconnected tools began to affect their efficiency. Operations, marketing, human resources, and technology departments worked on separate platforms, which created duplicate tasks, high operating costs, and complicated collaboration. Integration between departments seemed distant, and efforts to coordinate increased.

"We wanted a centralized solution that would facilitate communication and visibility across all teams, from IT to marketing," says Internal IT Support Sr. Analyst, Juan da Silva. Consolidating the work on a single platform was the answer so that all teams could collaborate fluidly and effectively.

The strategic decision to transition from monday.com to Jira

PedidosYa found the solution to their challenges in Atlassian cloud.

With the support of INCO, the company quickly mapped monday.com's processes, optimized them, and adapted them for Jira. INCO provided strategic and operational advice, guiding the customization of workflows, specific configurations, and the implementation of key automations. This allowed an agile and simple migration of technical teams to Jira, integrating the solution with Jira Service Management and Confluence.

PedidosYa has already taken advantage of the out-of-the-box templates within Jira to quickly implement and migrate 80% of the necessary processes, allowing them to focus on specific areas that needed customization.

Atlassian's flexibility allowed cases requiring customizations to be solved intuitively, completing the migration of 600 users in just three months.

"Atlassian's platform was not only easily adapted to our needs, but also facilitated rapid adoption across the company, with non-technical teams integrating seamlessly," explains Juan.

In addition to improving collaboration, this migration reduced licensing costs by 66%, consolidating Atlassian as an efficient and profitable solution for PedidosYa.

L’évolutivité et l’automatisation, piliers de l’efficacité

En regroupant toutes ses opérations sur la plateforme centrale d’Atlassian, basée sur le cloud et déjà bien connue de nombreux employés, PedidosYa a gagné du temps non seulement en évitant de former son personnel sur plusieurs outils, mais aussi en rationalisant les tâches répétitives, en standardisant les flux de travail et en transférant la maintenance à Atlassian. Le simple fait d’avoir délégué la maintenance a permis à l’entreprise de gagner huit à dix heures par semaine, soit plus de 400 heures par an.

L’automatisation des tâches de routine, comme l’attribution des incidents et la réponse à ceux-ci, a également permis aux équipes de libérer du temps pour se concentrer sur des activités à plus forte valeur ajoutée et accroître leur impact. « Grâce aux automatisations de Jira et Confluence, nous avons pu créer des flux de travail évolutifs, adaptés à la croissance de nos activités, ce qui a permis d’améliorer l’efficacité de chaque équipe », explique Juan.

More visibility, more collaboration, and fewer costs

The move to Atlassian cloud not only improved efficiency, but also brought greater visibility for company leaders, who can now see real-time project progress through Jira dashboards. This visibility has been key for the marketing department, which now has a structured and centralized workflow that has improved coordination with other departments.

“By integrating everyone into the same suite and ending their use of monday.com, PedidosYa has also reduced license costs by 66%. Now, technical and non-technical teams collaborate efficiently, enjoying a centralized process in Jira and Confluence that allows tasks to be scaled and automated,” says Juan.

Une transformation soutenue par la suite Atlassian Cloud

Fort de l’expérience positive de cette migration, PedidosYa prévoit d’étendre l’utilisation des outils Atlassian à d’autres domaines, en explorant de nouvelles fonctionnalités pour renforcer l’évolutivité et la collaboration à l’échelle de l’organisation. « Grâce au cloud Atlassian, nous avons une visibilité en temps réel et une vue d’ensemble claire de tous nos projets, ce qui nous permet d’identifier les axes d’amélioration et d’agir plus rapidement, ce qui était auparavant impossible avec plusieurs outils », déclare Juan.